Office Administrator - Real Estate

Job Title: Real Estate Administrative Assistant

Department: Real Estate / Property Management / Sales
Reports To: Managing Broker, Office Manager, or Real Estate Director

Job Summary

The Real Estate Administrative Assistant provides administrative, clerical, and operational support to ensure smooth day-to-day operations within the real estate office. This role supports agents, brokers, and management in handling documentation, scheduling, client communication, listings coordination, and database management.

Key Responsibilities

1. Administrative Support

• Manage and organize office files, records, and correspondence.
• Prepare and process real estate documents, contracts, agreements, and reports.
• Handle incoming calls, emails, and client inquiries in a professional manner.
• Schedule meetings, appointments, and property showings.

2. Transaction Coordination

• Assist in preparing and submitting listing agreements, purchase offers, and closing documents.
• Ensure all required documents are complete and compliant with company and legal standards.
• Liaise with clients, lenders, attorneys, and other stakeholders to track progress through closing.

3. Database & CRM Management

• Maintain and update client and lead databases (CRM).
• Generate reports on leads, listings, and sales activities.
• Assist agents in managing their client follow-ups and pipeline tracking.

Qualifications

• Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience: 1–3 years of administrative experience, preferably in real estate or property management.

Technical Skills:

• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Experience with CRM software
• Familiarity with MLS systems and digital marketing tools is a plus.

Job Type: Full-time

Pay: From AED4,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Real Estate: 1 year (Required)
• Admin: 1 year (Required)

Language:

• English (Required)

Location:

• Abu Dhabi (Required)

Work Location: In person