Office Operations Co ordinator

Role Overview

As our Office Operations Coordinator you will oversee all aspects of day-to-day office functionality, support our hybrid workforce, maintain our digital presence, and champion our team culture through events and smooth HR operations.

Key Responsibilities

• General Office & Facilities Management:
• Maintain optimal inventory of stationery and office supplies.
• Oversee external office cleaning contracts to ensure a safe, organised, and pristine workplace.
• Manage physical storage facilities, document archiving, and efficient retrieval systems.
• Coordinate physical office upgrades, desk setups for hybrid staff, and basic facilities maintenance.
• HR Support & Employee Onboarding:
• Assist in implementing and tracking firm-wide HR policies and procedures.
• Manage the annual leave calendar, tracking hybrid and remote staff attendance.
• Design and execute comprehensive induction and onboarding programs for new employees.
• Digital Presence & Website Maintenance:
• Act as the internal point of contact for basic website updates (e.g., updating team bios, adding news articles, or coordinating changes with our web developer).
• Events, Meetings & Culture:
• Organise and coordinate corporate meetings, team-building activities, client events, and office parties.
• Foster community and connection between our in-office and remote team members.

Requirements & Experience

• Experience: Minimum 2–3 years of proven experience in office management, operations coordination, or a senior administrative role (experience within a legal or professional services environment is highly desirable).
• Tech Savvy: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new digital tools, including basic website Content Management Systems (e.g., WordPress).
• Organisational Skills: Exceptional time-management abilities with a knack for multitasking and prioritizing tasks.
• Communication: Strong interpersonal and written communication skills to effectively engage with both on-site and remote employees.
• Discretion: High level of professional maturity and discretion when dealing with internal HR administration.

What We Offer

• Competitive salary based on experience.
• Company pension,

Pay: €37,500.00-€42,500.00 per year

Benefits:

• Company pension

Work Location: In person