Event Coordinator

Job Summary
We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. This role offers an exciting opportunity to bring memorable experiences to life by managing all aspects of event logistics, vendor relationships, and client interactions. The ideal candidate will be passionate about delivering exceptional customer service, possess strong organizational skills, and thrive in a fast-paced environment. As an Event Coordinator, you will play a pivotal role in ensuring each event exceeds expectations while maintaining budget and timeline integrity.

Duties

• Collaborate with clients to understand their vision and translate it into detailed event plans, including venue selection, catering, entertainment, and décor.
• Negotiate contracts with vendors such as caterers, decorators, entertainment providers, and venue managers to secure the best terms and services.
• Coordinate all event logistics from initial planning through execution, including scheduling, staffing, setup, and breakdown.
• Manage budgets meticulously by tracking expenses, controlling costs, and upselling additional services or upgrades to enhance the event experience.
• Oversee event marketing efforts to promote events effectively through various channels and ensure maximum attendance.
• Provide exceptional guest services by addressing attendee needs promptly and professionally during events.
• Ensure compliance with health and safety regulations while managing catering arrangements, banquet setups, and hospitality services.
• Maintain clear communication with clients, vendors, venues, and team members to ensure seamless event operations.
• Handle contracts carefully to secure necessary permits and agreements while managing cancellations or changes efficiently.
• Conduct post-event evaluations to gather feedback for continuous improvement.

Experience

• Proven experience in event planning or management within hospitality, restaurant, hotel, or fundraising environments.
• Strong negotiation skills with a track record of securing favorable vendor agreements.
• Familiarity with event marketing strategies and upselling techniques to maximize revenue opportunities.
• Experience coordinating large-scale events such as banquets or conferences with attention to detail in budgeting and logistics.
• Excellent customer service skills with the ability to manage guest relations professionally.
• Demonstrated proficiency in time management and organizational skills to handle multiple projects simultaneously.
• Knowledge of contracts, catering operations, banquet setups, and hospitality standards is highly desirable.
• Previous experience working in restaurant or hotel settings will be considered an asset. Join us as an Event Coordinator and be part of a vibrant team dedicated to creating unforgettable experiences! Your enthusiasm for hospitality combined with your organizational prowess will ensure every event is a success from start to finish.

Job Type: Freelance

Pay: £24,420.00-£43,180.51 per year

Work Location: In person