Admin/Conveyancing Coordinator on the Chaos Coordination Team

Chaos Coordinator – aka Real Estate Admin

You already know how to close deals.

We're looking for someone who can do it exceptionally well. The Real Estate District is growing, and we're looking for an experienced Administrator to join our Chaos Coordination Team and help support a high-performing group of real estate professionals. We're looking for someone who understands the flow of a real estate transaction, can manage multiple files simultaneously, communicate confidently with agents, lawyers, lenders, and clients, and take ownership of their work without requiring constant oversight. Most importantly, we're looking for someone who is dependable, punctual, and communicates exceptionally well. The best conveyancers create confidence because everyone involved knows things will be handled properly and on time.

About The Role

As a Chaos Coordinator, you'll be responsible for managing real estate transactions from listing through closing while ensuring compliance, communication, and deadlines are handled with precision. You'll work as part of the Chaos Coordination Team, supporting agents across the brokerage and helping deliver a smooth experience for clients and industry partners.

Key Responsibilities
Listing and Transaction Management

• Open and manage a file from listing to closing
• Review contracts and supporting documentation for completeness
• Track all deadlines, conditions, deposits, and key dates
• Coordinate with lawyers, lenders, clients, and cooperating brokerages
• Ensure all required documents are collected and filed properly

Compliance \& Documentation

• Maintain brokerage compliance standards
• Check files for accuracy and completeness
• Identify and resolve missing documentation
• Prepare files for broker review and closing

Agent Support

• Assist agents with transaction questions and processes
• Provide proactive communication regarding deadlines and outstanding items
• Help troubleshoot transaction challenges before they escalate

Systems \& Process Improvement

• Maintain transaction tracking systems
• Identify opportunities to improve workflow efficiency
• Support the development and refinement of brokerage procedures

What We're Looking ForRequired Experience

• Strong understanding of Alberta real estate contracts and transaction processes
• Experience working with lawyers, lenders, and real estate professionals
• Ability to manage multiple files simultaneously while maintaining accuracy

Non-Negotiables

• Dependable and reliable
• Punctual and professional
• Strong written and verbal communication skills
• Excellent attention to detail
• Ability to prioritize and manage competing deadlines
• Ownership mentality and accountability

The Right Person IsWe're intentionally protective of our culture.We're looking for someone who is not only great at the work, but great to work with.The right person is:

• Kind, respectful, and professional
• Pleasant to be around, even during busy periods
• A team player who genuinely wants to help others succeed
• Positive and solutions-focused
• Calm under pressure
• Exceptionally organized
• Proactive rather than reactive
• Accountable and trustworthy
• Someone who communicates early and often rather than waiting for problems to grow

You don't need to be the loudest person in the room, but you should be the kind of person agents, clients, lawyers, and teammates enjoy hearing from.

What Success Looks Like

• Deadlines are never missed
• Files are complete and audit-ready
• Agents feel supported and informed
• Lawyers and partners enjoy working with you
• Communication is clear and timely
• Problems are identified before they become emergencies
• Transactions move smoothly from contract to close

What This Role Is Not

This role is not for someone who:

• Is learning how a real estate transaction works for the first time
• Struggles with attention to detail
• Needs constant supervision
• Gets overwhelmed by managing multiple priorities
• Has difficulty communicating proactively
• Treats deadlines as flexible

What You'll Get

• Competitive compensation based on experience
• A collaborative and supportive team environment
• Opportunities to help shape systems and processes
• Stability, growth, and meaningful work
• The chance to be part of a brokerage that values people, relationships, and excellence

About The Real Estate District

The Real Estate District is a boutique Calgary brokerage built around a simple philosophy:

Good people doing good business.

That isn't just a slogan. It's how we hire. Skills and experience matter, but character matters just as much. We work hard to create an environment where good people enjoy coming to work, supporting each other, and building meaningful careers. If you're looking for a place where professionalism, kindness, accountability, and relationships are valued equally, we'd love to hear from you.

Location

• Training may take place at our current office located at 1550 5 Street SW, Calgary, AB depending on start date
• Effective July 1, our office will be located at Suite 400, 7220 Fisher Street SE, Calgary, AB

How to Apply

Please apply through Eurostaffs and include a brief note answering:

What makes you exceptional at conveyancing, and why do agents enjoy working with you?

No lengthy cover letter required. We're more interested in your experience, communication style, and how you approach the work.

The Real Estate District Good people doing good business.

Job Types: Full-time, Permanent

Pay: From $24.00 per hour

Benefits:

• On-site parking
• Paid time off

Application question(s):

• Are you comfortable working in a structured, deadline-driven, in-office role?
• Do you have experience managing documentation, workflows, and follow-ups independently?

Experience:

• Real Estate: 1 year (required)

Work Location: In person