About the client:
The client is a Bursa Malaysia Main Market-listed investment holding company, specialising in integrated water, wastewater, and environmental solutions, with core businesses spanning water and wastewater engineering, construction, facilities management, plantation, and property development.
Job Responsibilities:
- Provide comprehensive administrative and secretarial support to the Executive Chairman.
- Manage complex calendars, appointments, meetings, and scheduling with tact, diplomacy, and discretion.
- Draft, edit, and proofread letters, documents, emails, reports, and proposals, ensuring timely follow-up on all matters requiring responses.
- Handle confidential correspondence, reports, and sensitive information with a high level of professionalism and confidentiality.
- Coordinate travel arrangements, including flights, accommodation, transportation, and visa applications.
- Occasionally travel with the Executive Chairman to provide on-site support and assistance when required.
- Screen and manage phone calls, emails, visitors, and incoming correspondence on behalf of the Executive Chairman.
- Prepare meeting agendas, presentations, minutes, and follow-up action items.
- Coordinate internal meetings, luncheons, coffee sessions, and company events.
- Oversee event logistics and ensure the smooth execution of in-house functions and meetings.
- Welcome and attend to clients, guests, and business associates professionally.
- Handle office administration tasks, personal errands, and ad-hoc assignments as required.
- Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.
- Prioritize tasks effectively and manage urgent matters within tight deadlines.
- Collate, organize, and manage the flow of information internally and externally.
- Maintain strict confidentiality while interacting professionally with all levels of management, staff, clients, and business associates.
Job Requirements:
- Bachelor’s Degree in any discipline with more than 5 years working experience as Personal Assistant to the Director/Senior Management.
- Possessed valid driving license (D).
- Ability to multitask and remain motivated and positive.
- Experience in handling travel arrangement and personal errand is a must.
- Preferred Language: English and Malay. Ability to converse in Mandarin would be an advantage.
- Must demonstrate a can-do attitude.
- Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
- Ability to read and interpret various documents.
- High level of interpersonal skills to interact with co-workers and executives.
- Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
- Demonstrate strong knowledge and extensive use of Microsoft Office.
- Committed with job and able to work during weekend / odd hours.
- Able to start immediately will added advantages.
For more information, you may reach out to Rainie Chua at [email protected] or contact her at +6012-7911939.
Pay: RM5,000.00 - RM7,000.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Experience:
- Personal Assistant to the Director/Senior Management: 5 years (Preferred)
Work Location: In person
Arabic
Chinese
French
Russian
Spanish