School Administrator

• Provide a high level of administrative support for Graduate Research School (GRS) activities.
• Supports the day-to-day functioning of the GRS office and provides support for doctoral and Master of Philosophy application processing.
• Permanent, full-time role based at AUT's City Campus

Auckland University of Technology (AUT) is bold and unapologetically different, centred on students and grounded in Knowledge that Works driven by talented, progressive people. We are New Zealand’s newest university, ranked 5-stars by QS Universities 2025 and a place of opportunity where more than 26,000 students with talent and potential succeed, supported by a community of more than 4,000 staff based primarily across three Auckland campuses. Built on collaboration, shared purpose and the values of Pono (fact, truth, reality, integrity), Tika (acting accordingly, doing what is needed, ethical expression), and Aroha (empathy, care, compassion). AUT offers an innovative, forward-thinking environment where committed people work together to improve outcomes for students, communities, and the world.

AUT recognises the importance of Te Tiriti, Māori and Pacific knowledge, leadership, and contribution across our university and is committed to creating environments where these communities can thrive. We embrace diversity in all its forms and are proud to welcome people of all ethnicities, genders, sexual orientations, religious and political beliefs, socio-economic situations and accessibility needs.

The Graduate Research School (GRS) has three portfolios: Researcher Education and Development; Policy and Progressions; Examinations.

The Opportunity \| Te Whiwhinga mahi

This is a full-time permanent role based at AUT’s City Campus, in the Graduate Research School (GRS). As the School Administrator you will provide a high level of administrative support for GRS functions, and personal assistance to the Manager and the Dean of the Graduate Research School. You will work on a variety of tasks related to administration to ensure that the Dean, Manager and Portfolio Leaders are fully supported. You will be required to use initiative to deal with a wide range of tasks efficiently and promptly. Excellent writing skills in drafting communications, and experience in minute taking are essential as is attention to detail. You will also provide support for doctoral and Master of Philosophy application processing.

Key responsibilities include:

• Financial and office administration support for the GRS
• Preparation of agendas and minutes for board meetings
• Support with processing doctoral and MPhil applications

About you \| Ko wai koe

If you’re the kind of person who isn’t afraid to try new things, explore bold ideas and inject real energy and passion into the entire university experience - you’ll fit right in.

To be successful in this role, you will:

• Have previous knowledge and experience of tertiary education administration (3 years+), particularly at postgraduate level is desirable;
• Have advanced administrative and communication skills, with a good working knowledge of the MS365 suite and CRM.
• Have previous knowledge of AUT systems such as Arion and AUTOne is desirable.
• Be extremely organised and efficient and an innovative problem solver who communicates exceptionally at all levels;
• Be a team player who takes initiative, is proactive and can work autonomously as well as part of a team;
• Be flexible and cooperative with a strong work ethic
• Hold a commitment to equity, diversity and inclusion, and be supportive of AUT’s Te Aronui journey (https://www.aut.ac.nz/about/maori/auts-commitment-to-Te-Tiriti-o-Waitangi).

As a professional member of staff at AUT, you’ll help keep us moving forward. From improving our services and streamlining our systems to supporting the experiences of students and staff across our campuses. By working collaboratively, solving problems and driving practical improvements, you’ll play a vital role in helping us operate smoothly, raise our profile, and evolve what we do, every day.

You will bring an open, engaging, and collaborative approach, with the flexibility to respond to changing requirements, and actively contribute to a positive and collegial environment. You will demonstrate cultural humility, awareness, and respect when engaging with indigenous peoples and culturally diverse communities. Experience supporting indigenous, equity, or inclusion focused initiatives is highly desirable.

What we offer \| Ngā āhuatanga kei a mātou

At AUT, you’ll be part of a values-led university that supports you to thrive in your role and career. We offer:

• Professional development and funded study pathways to keep you moving forward.
• Free gym membership.
• Flexible working and a strong, caring culture that supports belonging.
• Recognition frameworks that reflect your contribution and how you live our values.
• The tools and trust to make a meaningful difference every day.
• Māori and Pacific development programmes that strengthen our shared purpose.
• Cultural capability uplift development programmes for all staff

How to apply \| Me pēhea te tuku tono

Along with your CV - please ensure to submit a cover letter which a) explains why this role (and AUT) is of interest, and b) addresses how you feel you meet some, or all, of the key criteria listed above.

Please feel free to add any further comments you feel may also support your application. All applications must be submitted through the online application process.

Further Information \| Pārongo Anō

• Start Date: June 2026 or negotiable
• Salary Ranges \| Ngā Utu: $62,000 - $73,000 per annum (dependent on experience and qualifications)
• For further information: please send us an enquiry hereor call 09 921 9499.

Closing Date \| Te rā aukati: 25th May 2026, 11:55pm

Job Reference \| Tohutoro Mahi: 95541

• Full-time denotes 37.5 hours per week

Nā tō rourou, nā taku rourou ka ora ai te iwi.

With your food basket and my food basket, the people will thrive.

JOB DETAILS

Reference # 95541

Location (s) City Campus

Employment type (s) Full-time permanent

Closes on 25 May 2026 23:55

Expertise Academic, Academic Management, Adjunct Professor, Associate Professor, Clinical Educator, Lecturer, Midwife, Professor, Research, Senior Lecturer, Teaching Assistant

Experience level (s) Experienced (2 years +)

More details (document) PD 2106 - School Administrator - Graduate Research School.pdf

Posted on 11 May 2026