Regional Programme Co-Ordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are looking for a Regional Programme Co-Ordinator to be part of a growing team providing programme management / PMO services within the JLL APAC Regional Accounts business, dedicated to a specific Client.

This is a centralized administrative and coordination role focused on managing recurring and routine activities, platform administration, and reporting processes. You will demonstrate a high level of attention to detail, be self-motivated and able to work unsupervised at times showing initiative, whilst inspiring confidence in your interactions with both Internal and External Clients, Stakeholders and Partners.

You will have prior experience either working within a PMO with oversight of capital projects or acting as an assistant project manager / project coordinator for corporate occupier / fit out construction projects for blue chip multinational Clients, with experience on projects in the financial sector being advantageous.

You will work closely with and report to the Programme Management Lead undertaking the following key responsibilities.

Key Responsibilities

Platform Administration \& Management

Client’s Third Party Risk Management Platform: Submit requests and follow up with platform Points of Contact (POCs) to complete the verification process

Client’s Project Management Platform: Coordinate submission of monthly status reports prepared by Project Owners

Contracts Management Platform: Submit contracts on the platform for "publishing" before purchase orders can be issued; ensure linkage with DB's third party risk management activities

Maintain data quality and consistency across all platform submissions

Vendor Performance Management

Coordinate the quarterly vendor performance management process

Set up meeting sessions and manage logistics

Take meeting minutes and distribute to stakeholders

Document processes for governance requirements

Track action items arising from vendor performance reviews

Reporting and Data Management

Assist in preparing regular reports on project progress and cost performance

Support the completion of KPI scorecards and assessments for project teams

Maintain and update project data in the Client's technology tools

Ensure data quality and consistency across all reporting platforms

Perform logic and common sense checks on submissions for accuracy

Action and Activity Tracking

Create and maintain action logs for various projects within the programme

Follow up on outstanding actions and provide regular updates to the Lead Programme Manager

Assist in monitoring project timelines and milestones

Identify opportunities to streamline day-to-day processes

Financial Support

Aid in end-to-end project financial management tasks

Help in preparing financial reports and tracking project budgets

Assist in the close-out of project financials

Stakeholder Communication Support

Help draft and distribute stakeholder communications

Maintain stakeholder contact lists and communication logs

Assist in organizing and scheduling meetings with internal and external stakeholders

Document Management

Ensure all project documentation is properly filed and easily accessible

Assist in maintaining and updating project management templates and standard operating procedures

Support the Project Owner in driving compliance with the Client's standard Governance Process

Risk and Issue Management Support

Help maintain risk and issue logs for allocated project(s)

Assist in tracking the status of risk mitigation actions

General Administrative Support

Provide general administrative assistance to the Project Owner as needed

Help coordinate logistics for project-related meetings and events

Technical Skills

Tech savvy with strong proficiency in digital platforms and technology tools

Analytical skills – ability to perform general checks on submissions (common sense/logic validation) and identify process improvement opportunities

Process and structure oriented – comfortable working with standardized processes and governance frameworks

Basic understanding of construction/project management methodologies and overall project processes

Ability to read and interpret construction drawings and specifications

Strong organizational abilities with attention to detail

Time management and ability to prioritize competing tasks

Clear written and verbal communication skills

Problem-solving and critical thinking capabilities

Personal Attributes

Adaptability and willingness to learn

Self-motivated with a proactive approach

Team player who collaborates effectively with diverse stakeholders

Professional demeanor and reliability

Ability to work under pressure and meet deadlines

Strong attention to detail with a systematic approach to work

Education/Experience

Bachelor's degree in construction or project management, Engineering, Architecture, Quantity Surveying, or related field

2-5 years of relevant experience in project management or construction

Any relevant certifications would be advantageous

Location: This role is based 100% in the Client's offices in the Singapore CBD

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.