Real Estate Administrative Assistant

We are seeking a highly organized and experienced Real Estate Administrative Assistant to support a top-producing Broker with over 29 years in the industry. This is not an entry-level role — a minimum of 2 years of real estate administrative experience is required to be considered.

You will play a critical role in managing the day-to-day operations of a high-volume real estate business. The ideal candidate is proactive, detail-oriented, tech-savvy, and thrives in a fast-paced, client-focused environment.

Location: North York – Sheppard \& Bathurst

Job Type: Full-time, Permanent

• Monday - Friday, 9:00 am - 5:00 pm (some evenings and weekends may required)
• In-person, Convenient and Flexible hours

Wage Range: $24.00- $28.00 per hour + Bonus Structure

Wage will be based on experience.

Responsibilities:

• Manage the Broker’s schedule and daily administrative needs
• Prepare listing documentation via WebForms/TransactionDesk
• Respond to emails, coordinate showings, and follow up with clients
• Upload and update listings on REALM and other MLS systems
• Book appointments and follow up on confirmations
• Coordinate listing preparation: photographers, stagers, and vendors
• Maintain and update client databases
• Track paperwork, ensure completion and compliance
• Maintain an organized and professional office environment

Qualifications:

• Minimum 2 years of Real Estate administrative experience (REQUIRED)
• Familiarity with WebForms, TransactionDesk, and REALM
• Excellent verbal and written communication skills in English
• Strong organizational skills and ability to multitask effectively
• Proficiency in Microsoft Office (Word, Excel) and Adobe
• Comfortable with technology and learning new systems
• Able to work under pressure with minimal supervision
• Friendly, professional, and client-focused demeanor
• Ability to occasionally work evenings or weekends as required by the real estate industry
• Capable of managing multiple tasks simultaneously

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $24.00-$28.00 per hour

Application question(s):

• How many years of REALM experience do you have?
• How many years of Webforms experience do you have?
• Are you a licensed real estate agent?
• Do you have access to your own vehicle?

Work Location: In person