Property & Facilities Administrator - Park West Business Park

Property \& Facilities Administrator

• Coordinate reactive maintenance requests across the Park, logging and monitoring contractor call-outs for lift breakdowns, plumbing, air con, electrical faults and other maintenance issues.
• Dispatch the Park West Maintenance Team to respond to day-to-day operational issues.
• Raise and manage purchase orders across the various Park West entities, ensuring costs are apportioned correctly.
• Liaise with suppliers, contractors and our own accounts department to resolve invoicing queries and payment issues.
• Maintain contract schedules and service records, particularly during periods when the Facilities Manager position is vacant.
• Arrange updates to tenant signage and parking identification plates.
• Organise servicing and repairs for Security and Maintenance vehicles.
• Order operational supplies including stationery, diesel, skips, uniforms and other day-to-day requirements.
• Coordinate smaller improvement projects, including redecoration works, signage upgrades and other site improvements.

Tenant \& Customer Services

• First point of contact for tenants, visitors and members of the public, responding to telephone, email and face-to-face enquiries.
• Build and maintain good working relationships with tenants, ensuring queries and issues are dealt with promptly and efficiently.
• Provide visitor assistance and general information about the Park.
• Issue operational notices, service updates and tenant communications by email as required.

Communications \& Marketing

• Manage and update the Park West social media accounts.
• Prepare tenant communications, notices and operational updates.
• Support the promotion of Park West events and tenant engagement activities.
• Take a leading role in organising and coordinating Park West events, including: The annual Park West Charity Golf Outing, including sponsorship administration, team registrations, communications, event logistics, promotional material and post-event administration.
• Wellness initiatives.
• The Park West Night Run.
• Lunchtime Social events and other tenant engagement activities.

Residential Property Management

• Manage the day-to-day administration of six retained residential apartments, including:
• Acting as the main point of contact for tenants.
• Coordinating repairs and maintenance.
• Processing annual rent reviews and increases.
• Liaising with the Residential Tenancies Board (RTB) where required.

Parking Management

• Administer the Park West parking permit system.
• Maintain and update the parking database.
• Issue parking permits and ensure accurate records are maintained for tenants and authorised users.

Health \& Safety \& Operational Support

• Assist the Security Supervisor with organising multi-let fire drills.
• Assist with the preparation and compilation of management meeting minutes.

WORK HOURS \& BENEFITS

This is a full-time position, and all applicants must be eligible to work full-time in the Republic of Ireland.

Monday to Friday office hours onsite.

We offer excellent remuneration packages based on your performance, knowledge, and skills.

This includes a competitive salary and employee benefits such as pension contributions and funding of additional Education.

If you are interested in the role or would like further information, please contact us at: [email protected]

Benefits:

• Bike to work scheme
• Company events
• Company pension
• On-site parking

Work Location: In person