Personnel Coordinator

Omega Subsea UK is experiencing increased activity and is seeking a Personnel Coordinator to support our growing offshore operations team. This role will play a key part in the coordination, deployment, and administration of offshore personnel across Omega Subsea’s projects and vessels.

Working closely with offshore crews, project teams, clients, and external providers, the Personnel Coordinator will be responsible for ensuring efficient workforce planning, logistics coordination, personnel compliance, and operational support.

The position is based in our Westhill office in Aberdeen, with hybrid working available.

Key Responsibilities

• Coordinate travel, logistics, visas, and personnel deployment to offshore worksites.
• Maintain personnel records, offshore certification, and compliance documentation.
• Support allocation and maintenance of vessel rotas across projects.
• Arrange offshore training, certification renewals, and PPE requirements.
• Maintain project operations registers and personnel trackers.
• Support administration of timesheets, expenses, invoices, and associated documentation.
• Act as a point of contact for offshore personnel and operational queries.
• Coordinate with internal teams and external suppliers to support operational continuity.
• Assist with workforce planning and last-minute scheduling changes.
• Participate in out-of-hours operational support on a rotational basis.
• Ensure compliance with Omega Subsea HSEQ procedures.

Qualifications

• Minimum 3 years of relevant experience in personnel logistics, crewing, operations coordination, or a similar role.
• Experience within offshore Oil \& Gas and/or renewable energy sectors is preferred.
• Strong organisational and coordination skills in a fast-paced environment.
• Competent in Microsoft Office applications and personnel management systems.
• Excellent communication and collaboration abilities.
• Ability to manage multiple priorities and work effectively under pressure.

Personal Qualities

• Proactive and solution-oriented.
• Strong attention to detail and organisational skills.
• Confident communicator with good interpersonal abilities.
• Able to work independently and collaboratively within a team.
• Comfortable handling changing priorities and operational demands.
• Motivated and adaptable in a dynamic working environment.

Why Work at Omega Subsea

• Be part of a company with a strong culture and collaborative environment.
• Engage in diverse workdays with high professional standards.
• Contribute to a growing organisation with exciting opportunities.
• Enjoy competitive salary, hybrid working, and employee benefits including Omega Group holiday lodges worldwide.