Female Personal Assistant \& Operations Coordinator
Location: Abu Dhabi (Al Zeina / Khalifa City)
About the Role
We are seeking a highly organized, proactive, and trustworthy Personal Assistant \& Operations Coordinator to support a business owner with both business and personal administrative responsibilities. The ideal candidate will be a strong multitasker who can manage schedules, coordinate suppliers, follow up on tasks, and ensure smooth day-to-day operations.
Key Responsibilities
Executive \& Personal Support
- Manage calendar, appointments, and scheduling
- Organize meetings and reminders
- Book travel, hotels, and transportation
- Assist with personal errands and appointments
- Coordinate gift purchases and deliveries
- Maintain confidentiality at all times
Business Administration
- Manage emails and correspondence
- Prepare reports, presentations, and documents
- Maintain organized digital and physical filing systems
- Track deadlines and action items
- Follow up on outstanding tasks and commitments
Operations \& Studio Support
- Coordinate with suppliers and service providers
- Track orders, deliveries, and inventory requirements
- Assist in organizing workshops and events
- Support scheduling of staff and activities
- Follow up on quotations, invoices, and payments
- Ensure smooth communication between team members
Project Coordination
- Maintain project trackers and task lists
- Follow up with stakeholders to ensure deadlines are met
- Assist with business development and partnership opportunities
- Support marketing and promotional activities when required
Requirements
- 3+ years experience as a Personal Assistant, Executive Assistant, Office Manager, or Operations Coordinator
- Strong organizational and multitasking skills
- Excellent English communication skills (written and verbal)
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Comfortable using Google Workspace and WhatsApp Business
- Experience coordinating schedules and multiple priorities
- High attention to detail
- Professional, reliable, and proactive
- UAE driving license preferred
Preferred Experience
- Events or hospitality industry experience
- Small business or startup experience
- Social media coordination experience
- Experience handling suppliers and procurement
Personality Traits
- Highly organized
- Problem solver
- Takes initiative without constant supervision
- Calm under pressure
- Friendly and professional
- Trustworthy and discreet
Pay: AED3,500.00 - AED4,500.00 per month
Application Question(s):
Work Location: On the road
Arabic
Chinese
French
Russian
Spanish