Personal Assistant

We are seeking a motivated and detail-oriented personal assistant to join our Auckland office.This is a full-time permanent position with a minimum guaranteed 30 hours of work per week.

Key Responsibilities:

• Manage the Managing Director's diary, appointments, meetings and travel arrangements.
• Screen, prioritise and respond to correspondence, emails, telephone calls and enquiries on behalf of the Managing Director.
• Prepare confidential correspondence, reports, presentations, meeting agendas and business documents.
• Organise and coordinate internal and external meetings, including preparing meeting papers, recording minutes and following up action items.
• Act as the primary point of contact between the Managing Director and staff, clients, insurers, business partners and external stakeholders.
• Maintain confidential records, executive files and important business documentation.
• Coordinate business events, client meetings and executive functions.
• Monitor deadlines and ensure timely follow-up of business priorities assigned by the Managing Director.
• Assist the Managing Director with business projects, research, information gathering and preparation of reports to support strategic decision-making.
• Liaise with internal departments to facilitate communication and ensure matters requiring executive attention are progressed efficiently.
• Handle sensitive and confidential information with a high level of professionalism and discretion.
• Perform other executive support duties as reasonably required to ensure the smooth operation of the Managing Director's office.

Applicants should have:

• A Diploma (Level 5) or higher in any discipline
• Excellent written and verbal communication skills.
• Strong organisational, time management and multitasking abilities.
• High level of accuracy and attention to detail.
• Advanced proficiency in Microsoft Office applications and general office technology.
• Ability to work independently, exercise sound judgement and maintain strict confidentiality.
• Professional interpersonal skills with the ability to build effective relationships with clients and stakeholders.