HR & Admin Senior

Senior HR \& Admin – Roles and ResponsibilitiesHuman Resources

• Manage end-to-end recruitment, including job postings, candidate screening, interviews, and employment offers.
• Coordinate employee onboarding, orientation, and probation reviews.
• Maintain accurate employee records, employment contracts, and job descriptions while ensuring confidentiality.
• Monitor attendance, leave balances, and overtime, and prepare monthly payroll inputs in coordination with Finance.
• Administer employee benefits, medical insurance, and employment-related letters.
• Implement and update HR policies and procedures in line with applicable labor laws.
• Handle employee inquiries, grievances, and disciplinary matters in accordance with company policies.
• Coordinate performance appraisal cycles and follow up on performance improvement plans.
• Identify training needs with department managers and coordinate employee development activities.
• Manage offboarding procedures, exit interviews, clearance, and final settlement coordination.
• Prepare HR reports covering headcount, recruitment, turnover, absenteeism, and personnel costs.

Administration

• Oversee daily office administration and ensure facilities are operational and well maintained.
• Manage service providers and contracts for maintenance, cleaning, security, and office services.
• Coordinate office purchasing, supplies, inventory, and company asset records.
• Obtain supplier quotations, monitor service quality, and process invoices according to approval procedures.
• Arrange business travel, accommodation, transportation, meetings, and company events.
• Track renewals of office leases, business licenses, permits, and other relevant documents.
• Maintain organized physical and electronic administrative records.
• Coordinate workplace health and safety requirements with the relevant teams.

Senior-Level Responsibilities

• Guide junior HR and administrative staff, assign tasks, and review work quality where applicable.
• Resolve complex operational issues and escalate matters requiring management approval.
• Improve HR and administrative processes to increase efficiency and reduce costs.
• Monitor relevant budgets and performance indicators, and provide management with reports and recommendations.
• Coordinate with department heads to ensure timely delivery of HR and administrative services.

Work Location: In person