HR Admin cum Finance Executive

Job Summary:

We are seeking a responsible and detail-oriented HR Admin cum Finance Executive to support the day-to-day human resource, administrative and finance functions. The ideal candidate should be well-versed with HR operations, general office administration, foreign worker matters, government-related credentials and finance/accounts matters. Familiarity with Infotech HR software and experience liaising with authorities such as CIDB, MOF, and Suruhanjaya Tenaga will be an added advantage.

Key Responsibilities:

• Handle end-to-end recruitment processes (job posting, interview arrangements, offer letter, onboarding).
• Manage payroll processing, attendance, and leave records using Infotech HR Software.
• Maintain employee personal files and HR records in an accurate and timely manner.
• Monitor and manage contract renewals, probation reviews, and confirmation letters.
• Assist in performance appraisal tracking and employee disciplinary processes.
• Coordinate and manage documentation for foreign worker applications, renewals, and permits.
• Liaise with immigration department and authorized agents for compliance and reporting.
• Arrange for medical checkups, FOMEMA, and insurance for foreign workers.
• Manage office supplies, utilities, maintenance, and facility needs.
• Handle incoming/outgoing documents, correspondence, and filing systems.
• Support management in organizing meetings, schedules, and company events.
• Maintain records of company licenses, insurances, and renewals.
• Manage CIDB (Construction Industry Development Board), MOF (Ministry of Finance), Suruhajaya Tenaga (ST) registration, renewal, and documentation updates.
• Handle applications and compliance matters related to Suruhanjaya Tenaga, BEM, and other statutory bodies as required.
• Ensure timely submission of statutory payments: EPF, SOCSO, EIS, HRD Corp.
• Prepare monthly management account (Balance Sheet, Profit \& Loss, GL)

Requirements:

• Diploma/Degree in Human Resource Management, Business Administration, or equivalent.
• Minimum 2-3 years of working experience in HR Admin and Finance roles.
• Proficient in Infotech HR Software/QNE or similar systems.
• Good knowledge of foreign worker management and immigration procedures.
• Familiar with dealings with CIDB, MOF, Suruhanjaya Tenaga, and related regulatory bodies.
• Strong communication and interpersonal skills.
• Able to work independently and handle multiple tasks.

Job Type: Contract

Pay: RM3,000.00 - RM3,500.00 per month

Application Question(s):

• How many years of experience do you have in HR Administrative and Finance roles?
• Are you familiar with any HR and Accounting software systems (e.g., Infotech, QNE)
• What is your expected salary and notice period?

Work Location: In person