Position: General Admin
Location: Mega Armada Enterprise, Selayang, Batu Caves
Employment Type: Full-Time
Job Responsibilities
Administration
- Manage daily administrative and general office operations.
- Handle incoming calls, emails, WhatsApp messages and general enquiries.
- Prepare letters, memos, forms and other company documents.
- Maintain proper physical and digital filing systems.
- Manage office supplies, utilities, equipment and general office requirements.
- Maintain records of clients, suppliers, employees and company assets.
- Arrange meetings, appointments, deliveries and courier services.
- Assist management with schedules, reminders and follow-up tasks.
Accounts and Finance
- Record daily income, expenses and financial transactions.
- Issue invoices, official receipts, credit notes and statements of account.
- Monitor accounts receivable and follow up on outstanding client payments.
- Record supplier invoices and monitor accounts payable.
- Prepare payment vouchers and organise supporting documents for payments.
- Perform bank reconciliation and maintain updated cashbook records.
- Manage petty cash and prepare monthly petty cash reports.
- Process staff claims, allowances and reimbursements.
- Organise receipts, bills, purchase invoices and payment documents.
- Assist in preparing monthly profit and loss information and basic management reports.
- Prepare and maintain records for SST or other applicable tax submissions.
- Liaise with external accountants, auditors, tax agents and the company secretary.
- Prepare accounting documents for monthly and annual closing.
- Maintain confidentiality of the company’s financial information.
Purchasing and Project Administration
- Prepare quotations based on information and pricing approved by management.
- Maintain records of quotations, purchase orders, delivery orders and invoices.
- Request quotations and pricing from suppliers.
- Prepare purchase orders after receiving management approval.
- Coordinate material orders, collections and deliveries.
- Create and maintain administrative files for each project.
- Collect service reports, photographs and supporting documents from the operations team.
- Follow up on pending reports, purchase orders and project documentation.
- Assist in preparing project completion documents for clients.
Payroll and HR Support
- Maintain employee attendance, leave, overtime and medical leave records.
- Prepare monthly payroll calculations for management review.
- Assist with EPF, SOCSO, EIS and PCB documentation or submissions.
- Maintain employee personal files and employment records.
- Assist in recruitment, interview arrangements and employee onboarding.
- Prepare employment letters and basic HR documents.
Requirements
- Diploma or Degree in Accounting, Finance, Business Administration or a related field.
- At least one year of experience in administration or basic accounting is preferred.
- Fresh graduates with strong accounting knowledge are encouraged to apply.
- Familiar with accounting software such as AutoCount, SQL Accounting, UBS, QuickBooks or similar systems.
- Proficient in Microsoft Word and Excel.
- Basic understanding of bookkeeping, invoicing, accounts receivable and accounts payable.
- Knowledge of payroll, EPF, SOCSO, EIS and PCB is an advantage.
- Able to communicate in Bahasa Malaysia and English.
- Responsible, organised, detail-oriented and trustworthy.
- Able to work independently and manage multiple responsibilities.
- Good follow-up and time-management skills.
- Experience in an engineering, maintenance or construction company is an advantage.
Preferred Candidate
- Able to handle full-set accounts or willing to learn.
- Experienced in monthly account closing and bank reconciliation.
- Able to prepare accurate financial records for review by management and external accountants.
- Comfortable supporting general administration and project documentation.
- Able to handle confidential company and employee information professionally.
Pay: From RM1,700.00 per month
Benefits:
- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development
Ability to commute/relocate:
- Selayang: Reliably commute or planning to relocate before starting work (Preferred)
License/Certification:
- Driving License (Preferred)
Willingness to travel:
Work Location: In person
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