Facilities Coordinator

Location: Atasehir - Istanbul

Facilities Coordinator

About the Role

As a Facilities Coordinator, you will support the day-to-day facilities operations by coordinating with clients, vendors, contractors, landlords, and internal teams. You will help ensure that work orders, maintenance activities, documentation, and operational requests are completed accurately and on time.

What You’ll Do

Coordinate daily facilities management activities and follow up on work orders.

Communicate with clients, tenants, landlords, vendors, and contractors regarding operational requests.

Support the Facility Manager in monitoring maintenance, repair, and service activities.

Track open work orders and ensure timely completion and proper documentation.

Maintain records related to work orders, quotations, vendor documents, reports, and other operational files.

Collect and prepare operational data and reports to monitor performance and progress.

Support vendor coordination and ensure services are delivered in line with agreed procedures and standards.

Respond to routine client and employee requests and escalate issues when necessary.

Support compliance with company procedures, health \& safety requirements, and site rules.

Assist with administrative and operational tasks related to the facility as required.

What You’ll Need

Bachelor’s degree in a relevant field is preferred.

Previous experience in facilities management, operations, administration, or a similar coordination role is preferred.

Good communication and interpersonal skills.

Strong organizational and follow-up skills.

Ability to manage multiple tasks and priorities effectively.

Good working knowledge of Microsoft Office, particularly Excel, Word, and Outlook.

Detail-oriented and solution-focused approach.

Ability to work effectively with different stakeholders, including clients and service providers.

Good command of written and spoken English is preferred.