Executive Assistant/Team Leader - Respiratory

Hunter New England Local Health DistrictReference number REQ656905Occupation Administration and ClericalWork type Full-TimeLocation Newcastle, Hunter \& RegionSalary Information $79171.07 - $80966.53Closing date 17 May 2026 at 11:59pm

Lead with purpose. Deliver with impact. Make a difference every dayEmployment Type: Permanent Full Time

Position Classification: Administration Officer Level 5

Remuneration: $39.93 - $40.83 + Superannuation + Salary Packaging

Hours Per Week: 38

Requisition ID: REQ656905

Application close date: Sunday the 17th of May This position is open to all applicants; however, it is targeted toward Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply, and consideration will be given to suitable candidates to promote equal or improved access. Applicants must demonstrate their Aboriginal or Torres Strait Islander status in addition to addressing the selection criteria.

An exciting opportunity is available for a highly organised and proactive professional to join the Respiratory and Sleep Medicine Service at John Hunter Hospital. In this pivotal role, you will provide high-level executive support to the Head of Department while leading a dedicated team of administrative staff. This position is ideal for an experienced administrator who thrives in a fast-paced healthcare environment and is confident managing competing priorities with professionalism, discretion, and efficiency. About the Role

As Executive Assistant and Administration Team Leader, you will:* Provide comprehensive executive and secretarial support to the Head of Department * Lead, support, and coordinate a team of six administrative staff * Manage waitlists, clinic scheduling, and appointment coordination * Prepare agendas, minutes, reports, and complex correspondence * Coordinate meetings, conferences, and stakeholder communications * Support advanced trainees and facilitate smooth departmental operations * Maintain records in accordance with legislative and policy requirements * Contribute to quality improvement initiatives and organisational objectives

About You

You are a dynamic and forward-thinking professional who brings energy, initiative and precision to everything you do. You thrive in complex, fast-paced environments and take pride in delivering high-quality outcomes that support both people and performance.

With a strong foundation in health or medical administration, you combine sound judgement with exceptional organisational ability, confidently balancing competing priorities while maintaining attention to detail. You are proactive by nature, anticipating the needs of senior leaders and responding with efficiency, discretion and professionalism.

Your communication style is polished, adaptable and engaging, enabling you to build trusted relationships across a diverse range of stakeholders. You are solutions-focused, using your analytical skills to navigate challenges and continuously improve processes.

You are highly capable with digital systems and office technologies, leveraging these tools to streamline workflows and enhance productivity. Above all, you demonstrate integrity and respect in every interaction, with a deep commitment to confidentiality, cultural awareness, and the values that underpin NSW Health. What We Offer* Salary packaging options (up to $11,600 + novated leasing) * Fitness Passport for you and your family * Employee Assistance Program (EAP) * Collaborative and supportive team environment * Opportunities to work alongside both clinical and non-clinical professionals * A rewarding role making a genuine difference in people’s lives

Why Join Us?

Be part of a dynamic healthcare team where your expertise directly contributes to improving patient outcomes and supporting clinical excellence.Need more information?

Click here for the Position Description

about applying for this position

For role related queries or questions contact Sonya Benson on [email protected]* To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. * We are unable to accommodate visa sponsorship for applicants requiring a visa for this position. * An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies. * We strongly encourage applicants who identify as being Aboriginal and/or Torres Strait Islander to apply.

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. by contacting SalaryPackagingPLUS! via [email protected] or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact [email protected] for confidential support.

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