Administrator

One Fitout is a Dubai-based fit-out company specializing in residential and commercial interior renovations. We handle projects from concept and design to full execution and handover, delivering high-quality spaces with a strong focus on detail, coordination, and client experience.

As our team continues to grow, we are looking for an experienced and highly organized Admin Coordinator / Project Administrator with a background in fit-out projects to support our operations and project coordination team.

Job Responsibilities

• Handle project administration from inquiry stage to project handover
• Coordinate with clients, designers, project managers, suppliers, subcontractors, and site teams
• Prepare quotations, invoices, contracts, LPOs, BOQs, and project-related documentation
• Track project timelines, approvals, material updates, and site progress
• Maintain organized records and filing systems for residential and commercial projects
• Schedule meetings, site visits, deliveries, and project updates
• Follow up with suppliers and subcontractors regarding materials, quotations, and deliveries
• Ensure smooth communication between all departments involved in each project
• Assist management with reports, coordination, and operational support
• Support project completion and handover documentation

Requirements

• Minimum 1 year experience in a fit-out, interior design, or construction company
• Strong understanding of residential and commercial fit-out processes
• Excellent organizational and multitasking skills
• Strong communication and coordination abilities
• Proficient in Microsoft Office and Google Workspace
• Ability to work under pressure and manage multiple ongoing projects
• Attention to detail and strong follow-up skills
• Professional and proactive work attitude

Preferred

• Experience handling Dubai-based fit-out projects
• Familiarity with supplier coordination and procurement processes
• Knowledge of project documentation and administrative workflows within the fit-out industry

Work Location: In person