Administrative and General Affairs Officer

Key Responsibilities

1. Reception \& Itinerary Management (Core)

1. Handle reception for visitors from the China headquarters, international partners and

clients during their stay in Malaysia, including airport transfers, hotel bookings,

transportation and dining arrangements.

2. Plan and follow up on visit itineraries, coordinate schedules among all parties, and handle

last-minute changes promptly.

3. Assist in arranging business meetings and site visits; prepare venues, materials and gifts;

provide on-site hosting and support.

4. Assist with visa invitation letters and entry/exit formalities for visitors, where required.

5. Maintain local supplier resources (hotels, car services, restaurants, interpreters), control

reception costs and keep accurate expense records.

2. Administration \& HR Support (Supporting)

1. Manage day-to-day office administration, including procurement of office supplies, asset

management, and liaison with landlord and property management.

2. Handle monthly Employees Provident Fund (EPF/KWSP) filing and payment for office

staff, and keep supporting records.

3. Assist with employee onboarding and offboarding, attendance, and payroll-related

documentation.

4. Liaise with local banks, accountants, lawyers and other service providers; support

company registration, annual filings and related administrative documents.

5. Support headquarters with consolidated reporting on administration and expense

reimbursement.

6. Perform other tasks assigned by the supervisor.

Requirements

1. Diploma or above; Administration, Business English, Hospitality Management or a related

field preferred.

2. 2–3+ years of experience in administration and reception; experience in a foreign-invested

or Chinese company, or in international business reception, is preferred.

3. Familiar with Malaysian business etiquette and local resources such as hotels, transport

and visa procedures; good local network.

4. Understanding of the EPF filing process; hands-on experience preferred.

5. Proficient in Microsoft Office.

6. Presentable and professional; strong communication and coordination skills; service-

minded, meticulous, responsible and resilient under pressure.

7. Able to communicate in Chinese with China HQ.

Pay: RM5,000.00 - RM6,000.00 per month

Application Question(s):

• Do you have reception \& itinerary management experience?
• What is your expected salary?

Work Location: In person