Admin Assistant (Buying & Shoot Production)

Join our Team!

We’re looking for a highly organised and proactive Admin Assistant (Buying \& Shoot Production) to join our team. Supporting the Head of Creative and working closely with Buying, Merchandising and Catalogue teams, you’ll play a key role in delivering best-in-class photoshoots and catalogue production.

This is a fast-paced, hands-on role where no two days are the same, from coordinating shoot logistics to supporting financial reporting and managing samples. If you thrive in a collaborative environment and love bringing creative projects together, we’d love to hear from you.

What you’ll be doing

Photoshoot coordination \& planning:

• Support the Head of Creative in coordinating all logistics for photoshoots
• Arrange bookings for models, travel, accommodation and catering amongst other things
• Ensure all shoot elements are delivered seamlessly in line with agreed plans
• Maintain up-to-date contracts for models and location hires
• Creation of call sheets detailing agendas for photoshoots

Pre-shoot \& catalogue support:

• Collaborate with the Catalogue Coordinator on planning activities
• Help create garment lists, identify props and accessories, and track sample requirements
• Support the preparation and organisation of all shoot assets

Financial \& administrative support:

• Ensure all invoices from shoot suppliers are received, checked and submitted to accounts
• Assist in raising purchase orders with the Buying team
• Run financial reports to support the Buying \& Merchandising teams
• Support catalogue sales reviews and performance analysis
• Cross-team collaboration
• Work closely with Buying and Merchandising teams to manage samples and admin tasks
• Assist with day-to-day administrative duties across the wider team

What we’re looking for

• Highly organised with excellent attention to detail
• Strong coordination skills with the ability to manage multiple tasks at once
• Confident communicator who works well across teams
• Comfortable working with data, reports and admin processes
• Proactive and solutions-focused with a “can-do” attitude

Why join us?

• Be part of a collaborative and creative environment
• Gain exposure to end-to-end photoshoot and catalogue production
• Work alongside experienced teams across Creative, Buying and Merchandising
• Opportunity to develop and grow within a dynamic business

Benefits We Offer

• Employee Ownership: Part of the WCF Group, as an employee-owned business you can share in our success through various share schemes.
• 33 days holiday per annum (including bank holidays).
• Life insurance and pension scheme.
• Access to employee discount programs, assistance programs and exclusive WCF perks (from discounted pet food to glamping holidays).
• Comprehensive training and induction program.

Interested? We would love to hear from you!