Team Administrator (Front of house)

About the Roles \| Mō tēnei tūranga

We are excited to be recruiting for two fixed-term opportunities within our Front of House team through to February 2027:

• Senior Team Administrator – supporting a high-volume and complex administrative workload across the organisation.
• Summer Graduate Administrator – providing front-of-house reception and administrative support while gaining valuable workplace experience.

The impact you'll make \| Te pānga ka whai koe

As part of our Front of House team, you'll help create a safe, secure, and welcoming environment for staff, guests, and visitors. Through exceptional customer service, effective coordination, and high-quality administrative support, you'll contribute to the smooth day-to-day operation of our workplace.

You will:

• Coordinate a range of administrative activities, ensuring tasks are completed accurately and on time.
• Support meetings, events, travel arrangements, and workplace operations.
• Provide responsive front-of-house and customer service support.
• Maintain effective systems, records, and processes.
• Build positive relationships across the organisation and with external stakeholders.

Who are we looking for? \| Mā wai te mahi nei?

We're looking for people who bring:

• Strong organisational skills, sound judgement, and the ability to manage competing priorities while keeping people, information, and deadlines on track.
• A proactive, solutions-focused approach, with the confidence to anticipate needs, improve processes, and follow through on the detail.
• Excellent communication and relationship management skills, with the ability to build trusted working relationships across the organisation.
• Strong capability with Microsoft 365, including Outlook, Teams, SharePoint/Objective, and other digital tools that support collaboration and records management.
• Experience coordinating meetings, events, travel, facilities, or office operations in a professional environment.
• A commitment to creating a safe, secure, and welcoming workplace for staff, guests, and visitors.
• A calm, adaptable, and can-do attitude, with a genuine commitment to providing exceptional service.

For the Senior Team Administrator role, you'll also bring demonstrated experience managing complex administrative work, exercising initiative, and supporting multiple stakeholders in a fast-paced environment.The salary range for this position is $57,370 - $77,362. Most new starters are typically appointed up to the midpoint of the range, depending on the knowledge, skills and experience they bring to the role.

For the Summer Graduate Administrator role, we're looking for someone eager to learn, with excellent customer service skills, strong attention to detail, and a positive, approachable attitude. The salary range for this position is $49,881 - $64,418. Most new starters are typically appointed up to the midpoint of the range, depending on the knowledge, skills and experience they bring to the role.

For more information, please view the Position Description.

Joining Pharmac \| Te Pātaka Whaioranga

We are a whānau centered organisation and understand the importance of maintaining a healthy work life balance. To support our kaimahi and their whānau we offer:

• Additional paid leave for our end of year close-down period.
• Health Insurance corporate discount with Southern Cross

At Pharmac \| Te Pātaka Whaioranga we welcome all staff with a mihi whakatau during their first month. For kaimahi Māori, we offer mihi whakatau on your first day, where your whānau and manuhiri are welcome to attend. As you come through our waharoa, you will be welcomed into our support network.

About Pharmac Te Pātaka Whaioranga \| Ētahi kōrero mō Te Pātaka Whaioranga

At Pharmac \| Te Pātaka Whaioranga we endeavour to deliver the best health outcomes for all New Zealanders through investment in medicines and medical devices. We are a close-knit whānau with around 190 kaimahi. We take pride in what we do, work hard, and have fun along the way.

Our values \| ngā uruatanga, ground our behaviour and guide our thinking:

Whakarongo - we listen with intent and empathy to understand

Tūhono - we connect with people, communities, the health system and each other

Wānanga - we draw on evidence and people's experiences to improve

Māia - we challenge ourselves

Kaitiakitanga - we safeguard wellbeing for New Zealanders, now and for the future

We strive to represent Aotearoa and the diverse communities we serve. We are committed to championing workplace inclusion and acknowledge that to do their best work, we must foster an environment where people are comfortable to be themselves and work in a way that best suits their individual needs.

Who are you? \| Ko wai koe?

In your application we invite you to share who you are, your personal values, your whakapapa, as well as your interests and motivations in applying for this role. We are interested to learn about your personal attributes, experiences and the diverse perspectives you could bring to the role and Te Pātaka Whaioranga.

Applications will be reviewed as recevied, so dont delay, apply today!