SMCHS Office Manager

Job Title: SMCHS Office Manager

Reports to: SMCHS Principal

Hours: 40 hrs per week /40 weeks (during school year), up to 5 hours/week during summer weeks

Position Summary: As the first point of contact for SMCHS Office Manager will provide a warm and welcoming reception for students, school personnel, parents and all other visitors. Performs secretarial support to the high school administrators and school counselors to promote efficient school / system operations. Assists with administrative projects requested by various departments within SMCS/SMCHS.

Job Responsibilities:

• Greet and assist visitors, teachers, parents and students and grant secure access to the building
• Answer incoming telephone calls. Record and deliver messages to administrators, staff, and students
• Maintain a professional atmosphere / appearance in the school office, copy room, staff kitchen area and conference room.
• Assist with scheduling substitute teachers and maintaining accurate records of assignments and coverage.
• Handle student and staff information/matters in a confidential manner
• Assume responsibility for PowerSchool troubleshooting and reports (and acts as a liaison to other system PowerSchool users within SMCHS and the other four schools.)
• Effectively uses computerized data bases and system-defined software for registration, attendance tracking, grade tracking, student scheduling, and other related use
• Provide backup coverage at front desk for lunch coverage and as needed
• Transcript requests, Naviance postings, etc.
• Collaborate with the academic department on student course requests and placement tests
• Support the activities associated with college scholarships
• Register students for online classes
• Add distance learning and online cases to transcripts
• LoSEC recordkeeping and assisting HR with volunteer compliance
• Assist in compliance of state immunization requirements
• Assist with Diocesan and state reports related to student compliance with policies
• Co-coordinate and organize a variety of engaging student and community events, including visit days, preview nights, open houses, all which foster a positive and informative experience for students and families
• Assist with Graduation and Senior Awards Program (and any other Recognition events)
• Attend faculty \& staff meetings, as needed
• Prepare documents for records requests
• Prepare daily announcements and bi-weekly HS newsletters
• Update digital signage with high school happenings
• Perform other duties as assigned

Skills and Attributes:

• Ability to deal effectively with situations relative to adolescent physical, social and temperamental issues and make meaningful connections with high school students and staff
• Ability to perform reception responsibilities in a positive, professional and caring manner
• Exhibits excellent public relations skills founded on customer service principles
• Deals with student and staff information/matters in a confidential manner
• Ability to enjoy and thrive in a collaborative team setting with constantly changing priorities
• Ability to learn quickly, follow directives and instructions well, become proficient at specialized databases
• Ability to get things done with exceptional attention to details
• Ability to communicate effectively with supervisor and other team members to assure accurate information is disseminated, issues are resolved effectively by the appropriate person and deadlines are met
• Ability to see things that need to be done and proactively respond to the needs
• Believes in and is committed to the SMCS philosophy, administration, staff, students and families

Qualifications:

• High School Diploma or GED required
• 2-4 years office experience in a school setting, preferred
• Well-developed interpersonal and communication skills
• Good planning and organizational skills; detail oriented
• Strong computer skills and literate specifically in Microsoft Word, Publisher, Excel
• Knowledge of office equipment including copier(s), printer and fax machines
• Professional appearance and manner

Pay: From $22.00 per hour

Work Location: In person