SITE CLERK / ADMINISTRATOR / ASSISTANT

About Us

We are an established Property Development and Construction Company involved in residential, commercial, and infrastructure projects. We are seeking a responsible, organized, and proactive individual to join our team as a Site Clerk / Site Administrator to support project coordination, documentation management, and site administration activities.

Key Responsibilities

• Manage and maintain project documentation, correspondence, records, and filing systems.
• Prepare reports, letters, meeting minutes, progress updates, and other administrative documents.
• Monitor and maintain attendance records for site staff, workers, and subcontractors.
• Coordinate administrative matters between site office, head office, consultants, contractors, suppliers, and relevant authorities.
• Assist project team in procurement administration, purchase records, delivery orders, invoices, material tracking, and document control.
• Ensure proper document management and maintain up-to-date project records for easy retrieval and audit purposes.
• Assist in preparation, submission, tracking, and follow-up of project-related documents, approvals, permits, and compliance records.
• Handle incoming and outgoing correspondence, emails, telephone enquiries, and visitor coordination.
• Support project managers, engineers, quantity surveyors, and site supervisors in daily administrative functions.
• Assist in monitoring project schedules, progress reports, and site-related documentation.
• Perform general office administration and any other duties assigned by management from time to time.

Requirements

✔ Minimum 3 years of working experience in Construction, Property Development, Engineering, or related industries.

✔ Experience as a Site Clerk, Site Administrator, Project Administrator, Construction Administrator, or similar role.

✔ Minimum SPM, Diploma, Certificate, or equivalent qualification.

✔ Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

✔ Strong organizational, filing, document control, and record management skills.

✔ Familiar with construction project documentation, site administration procedures, and contractor coordination.

✔ Able to work independently with minimum supervision and meet project deadlines.

✔ Responsible, detail-oriented, trustworthy, and committed to maintaining high administrative standards.

Pay: RM2,900.00 - RM4,500.00 per month

Work Location: In person