Senior Operations Administrator

Senior Operations Administrator

Senior Administration \| Product Administration \| Supplier Coordination \| Team Supervision

Are you an experienced Senior Administrator looking for your next career opportunity?

KOS Ergonomics is looking for a highly organised, proactive and detail-oriented Senior Operations Administrator to help coordinate our day-to-day business operations and support a small team. This is an excellent opportunity for someone currently working as a Senior Administrator, Operations Administrator, Office Administrator, Purchasing Administrator or Operations Coordinator who enjoys variety and takes ownership of their work.

You don't need specialist supply chain or ERP expertise. We're looking for someone with strong administrative skills, confidence using business systems, excellent attention to detail and the ability to organise work and people effectively.

About KOS

KOS Ergonomics is a growing Irish SME specialising in workplace ergonomic consultancy, assessments, specialist equipment and office furniture. We work with many of Ireland's leading organisations, providing practical solutions that support employee wellbeing and create healthier, safer and more productive workplaces. As our business continues to grow, we're looking for someone who enjoys working in a varied, hands-on environment and wants to play an important role in the smooth running of our Operations function.

Key Responsibilities

Product \& Systems Administration

• Coordinate the administration of new products, ensuring they are accurately recorded on our business systems.
• Liaise with suppliers to obtain product information, pricing, specifications, images and relevant documentation.
• Create and maintain product records, including descriptions, supplier details, pricing and stock information.
• Update existing product information, including pricing changes, specifications and availability.
• Ensure product information is accurate and consistent across our internal systems and customer-facing materials.
• Work closely with Sales and Marketing to ensure new and existing products are correctly listed and maintained.

Operations Administration \& Team Coordination

• Coordinate the day-to-day activities of a small Operations team.
• Organise daily workloads, allocate tasks and follow up to ensure work is completed accurately and on time.
• Provide guidance and support to colleagues on operational processes and priorities.
• Oversee routine warehouse activities, including goods-in, dispatch, deliveries and returns.
• Ensure established stock management procedures are followed and records are maintained accurately.
• Monitor outstanding tasks, identify issues and take a proactive approach to resolving them.
• Coordinate the administration of our company vehicle fleet, including tax, insurance, servicing and maintenance schedules.
• Arrange routine premises maintenance and liaise with external service providers when required.

Purchasing \& Supplier Coordination

• Coordinate routine purchasing requirements and processing of purchase orders.
• Communicate with suppliers regarding pricing, availability, order confirmations and delivery dates.
• Follow up on outstanding orders and resolve supplier or delivery queries.
• Maintain accurate supplier and purchasing records.
• Support effective working relationships with existing suppliers.

What We're Looking For

Essential Skills \& Experience

• Previous experience in a busy administration, senior administration, operations support or similar role.
• Strong organisational and administrative skills, with excellent attention to detail.
• Confidence using Microsoft Office, particularly Excel, and other business systems.
• Experience maintaining accurate records, processing information and coordinating administrative tasks.
• Ability to manage multiple priorities, organise workloads and meet deadlines.
• Strong communication skills and a professional approach when dealing with colleagues, customers and suppliers.
• Good problem-solving skills and a practical, proactive approach.
• Ability to work independently, take ownership and follow tasks through to completion.
• Confidence coordinating work and providing guidance to colleagues.

Desirable, But Not Essential

• Experience using an ERP or business management system, such as Odoo, Sage or Microsoft Dynamics.
• Experience maintaining product information, supplier records, pricing or stock data.
• Exposure to purchasing, supplier coordination, order processing or stock administration.
• Previous experience coordinating workloads or supervising a small team.
• Experience working in a small or medium-sized business.

We are happy to consider an experienced Senior Administrator who has strong organisational skills, confidence working with systems and the potential to take on team coordination responsibilities.

You don't need experience in every area listed. We value transferable skills, initiative, attention to detail and a willingness to learn.

What We Offer

• Competitive salary of €40,000–€50,000, depending on experience.
• Performance-related bonus.
• Company pension / PRSA contribution.
• 22 days' annual leave, plus the option to purchase up to five additional days.
• CPD, training and professional development support.
• Funding towards approved qualifications and further education.
• Employee referral and recognition schemes.
• Cycle to Work and TaxSaver Commuter Schemes.
• Employee discounts on ergonomic products.
• A high-quality ergonomic working environment.
• Opportunities for career development and progression within a growing Irish SME.

Pay: €40,000.00-€50,000.00 per year

Application question(s):

• How many years of experience do you have in administration, senior administration or operations support?
• Which business management, ERP or administration systems have you previously used?
• Do you have experience maintaining product information, supplier records, pricing or stock details within a business system?
• Have you previously coordinated workloads, allocated tasks or supervised colleagues?
• Are you available to work full-time on-site in Holycross, Co. Tipperary?

Work Location: In person