Senior HR & Admin Executive

POSITION OVERVIEW

The Senior HR \& Admin Executive will manage day-to-day HR operations, plant administrative functions, foreign worker management, and workplace safety compliance across Supersafe Industries Sdn. Bhd. and its Group of Companies. This role plays a key operational part in managing factory workforce discipline, supporting statutory compliance, and executing the physical HR/Admin logistics for the upcoming manufacturing plant relocation to Semenyih.

KEY RESPONSIBILITIES \& DUTIES

1. Plant HR Operations \& Industrial Relations

• Oversee site-level HR operations for factory floor, technical, and corporate staff across the group.
• Maintain compliance with the Malaysian Employment Act 1955, Industrial Relations Act 1967, and OSHA regulations.
• Issue and track disciplinary actions (Show Cause Letters, Warning Letters, Insubordination/Absenteeism notices); assist in conducting preliminary investigations and minuting Domestic Inquiries (DI).
• Coordinate factory overtime approvals, shift schedules, and attendance/time-card verification for payroll processing.

2. Group Administration \& Factory Operations

• Manage factory office administrative tasks, facility maintenance, utility vendors, office supplies, and equipment servicing.
• Oversee business licensing, local council permits (MPKJ/MPSI), authority inspections, and fire safety (Bomba) compliance across group entities.
• Supervise security personnel, hostel accommodation, factory cleanliness, and site access protocols.

3. Foreign Worker Management

• Manage foreign worker documentation, passport renewals, work permit (PLKS) extensions, FOMEMA medical check-ups, and CIDB/JKKP compliance where applicable.
• Oversee foreign worker hostel management, transport logistics, and compliance with Act 446 (Minimum Standards of Housing and Amenities).

4. Plant Relocation Coordination (Seri Kembangan to Semenyih)

• Act as the HR \& Admin operational coordinator for the factory and office transition to Semenyih in Q1 2027.
• Assist in mapping employee commuting needs, relocation arrangements, and site handover logistics.
• Support the physical migration of employee records, office assets, plant admin infrastructure, and local authority site registrations.

5. Recruitment, Onboarding \& Group Support

• Manage recruitment for production operator leadership, technicians, admin staff, and group-level vacancies.
• Conduct virtual initial screenings and coordinate technical floor interviews with Plant Managers.
• Manage group-wide onboarding, orientation, probation tracking, and confirmation appraisals.

JOB REQUIREMENTS \& QUALIFICATIONS

• Experience: 3 to 7 years of combined HR and General Administration experience, with direct exposure to a manufacturing or factory environment.
• Group \& Industry Exposure: Prior experience managing foreign workers, hostel administration (Act 446), and plant facilities in a group/multi-entity setup.
• Legal \& Regulatory Knowledge: Practical knowledge of the Employment Act 1955, basic OSHA awareness, and local authority/licensing procedures.
• Education: Diploma/Degree in Human Resource Management, Business Administration, or equivalent.
• Languages: Strong command of Bahasa Malaysia and English (ability to communicate with foreign workers in basic Malay/English is required).
• Mobility \& Commitment: Possess own transport; willing to work at Seri Kembangan initially and transition to Semenyih in Q1 2027.

WORKING CONDITIONS \& EXPECTATIONS

• Working Hours: Standard plant corporate hours (Monday to Friday, 8:30 AM – 5:30 PM / Alternate Saturdays if required by plant operational needs).
• Scope Modification: Management reserves the right to assign cross-entity administrative or operational tasks within the Group of Companies as operational needs dictate.

Pay: RM4,000.00 - RM5,000.00 per month

Work Location: In person