Senior Finance and Admin Executive

About Us

Asgard is a multiple award-winning local recruitment company specialising in connecting top talent with leading companies across the Tech, Banking, Financial Services, Insurance (BFSI), Oil \& Gas, and Fast-Moving Consumer Goods (FMCG) sectors.

About the Role

We are hiring on behalf of a fast-growing technology company operating in the energy efficiency and industrial solutions space. This is a hybrid Finance \& Admin role suited for someone who thrives on structure, ownership, and variety. You will be the operational backbone of the business — managing everything from day-to-day finance operations to office administration and compliance coordination.

Key Responsibilities

Finance Operations \& Reporting

• Manage invoices, payroll, reimbursements, vendor payments, and employee claims
• Prepare and issue customer invoices, track payments, and follow up on receivables
• Reconcile bank statements, payment records, and finance trackers
• Own cash flow tracking and prepare monthly finance reports for management
• Maintain proper finance records including invoices, receipts, contracts, and supporting schedules

Accounting, Compliance \& Tax Coordination

• Prepare financial schedules and supporting documents for external accountants, auditors, and tax advisors
• Coordinate monthly/quarterly management accounts, annual audit preparation, and audit follow-ups
• Manage group-level consolidation, intercompany reporting, and statutory documentation
• Handle SST registration, reporting, tax filings, tax estimates, and related documentation
• Maintain records for deductible expenses, capital allowances, R\&D claims, incentives, and grants
• Identify and flag potential tax, accounting, or compliance issues

Budgeting, Cash Flow \& Commercial Finance

• Manage budget tracking, expense forecasting, cash flow updates, and runway tracking
• Track actual expenses against budget and identify cost optimisation opportunities
• Own project-level financial tracking including costs, billing, margins, and profitability
• Track customer contract terms including billing milestones, payment terms, and renewal dates
• Ensure invoicing and payment follow-ups align with signed proposals and contracts
• Prepare basic pricing, payment structure, and commercial model analysis as required

Process Improvement, Systems \& Internal Controls

• Review finance and admin workflows to identify gaps and improvement areas
• Create and maintain systems, trackers, templates, and SOPs for finance and admin processes
• Drive automation of monthly reporting, cash flow tracking, and project-level reporting
• Improve internal controls for payments, claims, vendor expenses, approvals, and documentation
• Manage implementation or improvement of accounting, payroll, expense, and reporting tools

Office Administration \& Team Operations

• Manage daily office administrative matters and ensure smooth internal operations
• Coordinate meeting rooms, office supplies, workspace needs, visitor arrangements, and general office requests
• Maintain company asset tracking, inventory records, and filing systems
• Manage business travel arrangements including flights, accommodation, itineraries, and expense planning
• Handle import permits, customs clearance, shipment coordination, and related documentation
• Own ad hoc administrative and operational matters to support the team

What We're Looking For

• 4+ years of experience in finance and administration, preferably in a startup or SME environment
• Strong understanding of bookkeeping, financial reporting, and compliance
• Proactive, detail-oriented, and able to manage multiple responsibilities simultaneously
• Familiarity with automation and productivity tools (e.g. Slack, Notion, Google Workspace)
• Ability to take initiative and thrive in a fast-moving, high-growth environment

What's In It for You

• Clear career progression opportunities as the business scales
• Regional exposure with involvement in international financial operations
• Dynamic, fast-growing work environment with genuine room for professional growth

Pay: RM5,000.00 - RM8,000.00 per month

Benefits:

• Health insurance

Application Question(s):

• How many years of experience do you have in a combined finance and administration role?
• How many years of experience do you have with automation in excel, pivot tables and lookup formulas?
• Do you have hands-on experience handling SST registration, tax filings, or coordinating with external auditors in Malaysia?
• Have you previously worked in a startup or SME environment with fewer than 100 employees?
• Which accounting or finance software have you used most extensively in your current or previous role? (e.g. Xero, QuickBooks, SQL, SAP, others)
• Are you comfortable managing both full finance operations AND general office administration simultaneously as a one or two-person team?

Work Location: In person