Senior Executive, Human Resources (HR Operation)

Job Summary

Manages the complete employee lifecycle from onboarding to offboarding. This role owns HR data integrity, coordinates high-level academic appointments, and ensures smooth daily human capital operations.

Quick Requirements

• Experience: 3+ years in HR Operations or Human Capital Administration.
• Core Focus: Full employee lifecycle (no payroll, recruitment, or L\&D).
• Setting: Higher education/university environment (highly preferred).

Key Responsibilities

1. Employee Lifecycle \& Operations

• Onboarding \& Offboarding: Own the entire process, from welcoming new hires to managing exit clearances and final settlements.
• Query Resolution: Serve as the main point of contact for staff inquiries regarding HR policies and operations.

2. Contracts \& High-Level Appointments

• Senior Appointments: Prepare and issue Letters of Appointment (LOA) for senior roles (Deans, HODs, Adjunct Professors, and Board Members).
• Contract Renewals: Track academic staff contract expiry dates, manage renewal reminders, and secure management approvals.

3. Performance \& Benefits Administration

• Appraisals: Coordinate the annual performance review cycle, follow up on deadlines, and summarize scores for management.
• Scholarships: Review and process staff scholarship applications and renewals.
• Insurance: Oversee staff medical insurance enrollments and resolve complex panel clinic claims.

4. Data, Systems \& Compliance

• HRIS \& Records: Maintain accurate employee databases and digital personnel files.
• Data Analytics: Generate HR operational reports and trend analysis (excluding payroll data).
• Audit Readiness: Keep all documentation compliant and ready for internal or external audits.

Job Type: Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person