Sales and Event Coordinator

Job Title: Sales and Event Coordinator

Location: WeStreet Ice Center – Tulsa, OK

Reports To: Events Manager

Employment Type: Full-Time

Position Summary:

Tulsa Ice Centers is seeking an outgoing, organized, and action-oriented Sales and Event Coordinator to lead the planning and execution of public and private events at our facility. This role is a perfect fit for someone who excels at logistics and thrives in a fast-paced, people-focused environment. In addition to coordinating and managing events on-site, the Sales and Event Coordinator will play a role in outbound calls for various events and driving sales.

This position is heavily operations and guest service driven, with a strong focus on building relationships and filling the calendar with successful events.

Key Responsibilities:

• Sales \& Revenue Growth:
• Actively promote and sell ice rink offerings including but not limited to: corporate events, group sales, memberships, lessons, birthday parties and celebrations.
• Develop and maintain relationships with businesses, schools, youth organizations, and community groups to generate leads and bookings.
• Meet or exceed individual and team sales goals.
• Client Relations \& Event Coordination:
• Serve as the main point of contact for all sales inquiries and bookings.
• Coordinate and host events including but not limited to: private events, corporate outings, group events, and field trips public skating theme nights, watch parties, community days, and specialty rink programs.
• Serve as on-site event lead, overseeing setup, team communication, guest service, and tear-down
• Coordinate across internal teams and external vendors to ensure smooth delivery
• Greet and assist guests, manage check-ins, and create a high-energy atmosphere during events
• Host in-rink activations and pop-up stations, engaging with attendees in a fun, enthusiastic, and professional manner.
• Assist in preparing signage, printed materials, event kits, and giveaways
• Ensure all events meet facility safety, cleanliness, and guest satisfaction standards
• Assist in developing new event concepts and experiences through post-event feedback, reports, brainstorming
• Assist with marketing initiatives in respect to the position, seasonal promotions, off-site booths, and community outreach programs to increase visibility and sales opportunities.
• Represent the rink at community events, expos, and networking activities.
• Collaborate with marketing to create promotional materials and group incentives.
• Administrative Duties:
• Maintain accurate records of sales activity, client communication, and event details upon booking.
• Track performance metrics and prepare weekly and monthly sales reports.
• Collaborate with management to ensure all pricing, availability, and promotional information is up to date.

Skills \& Qualifications:

• Experience in sales, event coordination, hospitality, recreation, or guest services (or educational equivalent)
• Strong communication and interpersonal skills — both written and verbal

customer-first mindset with natural relationship-building abilities

• Excellent organization and time management skills
• Self-starter with the ability to manage multiple moving parts at once
• Comfortable leading a team and directing staff or volunteers on event days
• Ability to stay calm, organized, and solutions-focused in fast-paced environments
• Team player with a self-starter attitude and creative mindset
• Willingness to work evenings, weekends, and holidays as needed for events

Additional Qualifications(Preferred but not Required):

Comfortable speaking on a microphone and engaging crowds

Experience in event sales or venue bookings

To Apply:

Send your resume and a brief message about your event and guest service experience to [email protected]. If you’ve planned, booked, or hosted events in the past — we’d love to hear about it!

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person