Project Coordinator/Administrator, Office of the Group Director of Operations

• Be part of a supportive, values-driven leadership team
• Make a meaningful impact by driving service excellence and quality improvement
• Permanent, full-time position \| Middlemore Hospital

About the Role We are seeking an experienced and highly organised Project Coordinator/Administrator to provide high-level administrative and programme coordination support to the Office of the Group Director of Operations. This role plays a key part in enabling effective programme delivery, stakeholder engagement, and organisational compliance.

You will also provide dedicated administrative support to the Director of Clinical Training and the Quality and Governance Office, ensuring the efficient coordination and delivery of key initiatives, projects, and business operations.

Key Responsibilities

• Coordinate the planning, scheduling, and delivery of strategic programmes and projects.
• Provide high-level administrative and operational support to the Group Director of Operations Executive Assistant, assisting with workflow management, communications, scheduling, and coordination.
• Deliver comprehensive administrative support to the Director of Clinical Training and the Prevocational Medical Education Fellow, including coordinating medical education programmes, meetings, events, and related administrative processes.
• Support organisational compliance by ensuring adherence to policies, employment legislation, and health and safety requirements.
• Manage office supplies and departmental resources, including monitoring stock levels and ordering stationery, kitchen supplies, and other consumables.

About You

You will bring at least 3 to 4 years experience in a senior administration or project coordination role, ideally within a large and complex organisation. You will have experience supporting projects with excellent organisational skills and a strong attention to detail.

You will be confident preparing documentation and reports, managing competing priorities, and working to tight deadlines. Strong written and verbal communication skills are essential, along with the ability to build effective working relationships with stakeholders at all levels.

If you are a proactive administrator with proven project support experience, excellent coordination skills, and the ability to thrive in a fast-paced environment, we would love to hear from you.

Working at Health New Zealand

Health New Zealand \| Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply, all applications must be submitted through our online careers portal Careers in Auckland (East and South) \| Careers. To review the position description please click here or for more information please contact Tangi Namulauulu in the Recruitment Centre on email [email protected]

Closing Date: 16th July 2026