Payroll Specialist, Finance

Medison EPM is part of Medison, is a global pharma company providing access to highly innovative therapies to patients in international markets. Medison EPM commercializes highly innovative therapies across international markets, helping to save and improve the lives of patients suffering from the most challenging diseases.

Medison EPM has a deep expertise in local regulatory and market access know-how with uncompromising compliance excellence. It offers an affiliate-like partnership and tailored-solutions for country-specific and regional commercialization, enabling emerging biotech companies to navigate local complexities and to expand their reach to patients in European Partner Markets.

Medison is rapidly growing in the international markets backed by 35 years of established operations in Israel, global infrastructure, and partnership network. Medison is headquartered in Israel, with its international markets HQ in Switzerland and commercial hubs across European Partner Markets, Americas, APAC.

The Payroll Specialist works with accounting and payroll partners across countries (global), maintaining accurate data, controls, and instructions to ensure smooth payroll delivery.

Requirements:

• Over 3 years of experience in a multinational company
• Highly proficient in English
• Acquaintance with NetSuite ERP Systems
• Accurate and detailed oriented high level of analytical and professional skills
• Able to work in a fast-paced environment
• High level of independence and self-examination
• Working with accounting and payroll partners in all regions
• Working with the Finance HQ department \& HR Department

Responsibilities:

Payroll input responsibilities:

• Gather input - time sheet, car logs, other input data from internal departments (e.g. Data provided by the Human Resources team)
• Analyze data and offer clarification where needed
• Provide payroll data to external payroll partners using the agreed templates and communication channels; as well as offering clarification when needed
• Check Employee Classification and ensure correct cost centers in Journal entries
• Create, update, communicate payroll calendar with internal and external partners
• Act as main point of contact for payroll partners

Payroll review responsibilities:

• Coordinate Payroll output process by ensuring that the payroll calculation is delivered by the external payroll partners on time, escalating when needed
• Review payroll calculation, clarify questions and provide approval
• Ensure Payroll Manager approval
• Creates, verifies and approves various reports on payroll data/information (periodical declarations to authorities, etc.)

Payroll payments process responsibilities:

• Coordinate the process of receiving bank files from the external payroll provider (LAF)
• Maintaining communication with Barcelona Team regarding the request to upload bank files to the system.
• Informing the Controller when to sign in the bank and approve amounts to be paid via bank
• Follow up on payments if they were successful or money came back
• Support accounting team with issues with bank files that arise

Accounting responsibilities:

• Ensure all Journal Entries are provided by the external payroll providers, escalate when needed
• Provide support to external payroll providers in Journal Entries (JE) preparation, within the limits of the payroll team's allocated skills and responsibility

HR support responsibilities:

• Maintain communication with external payroll providers for new hire, termination, changes in employment contracts of the employees
• Follow and keep up to date with future new hires and terminations
• Keep up to date with employment procedures for each country
• Checking and follow up on mandatory onboarding documents for each country delivered by employees

Update employee bank account information in NetSuite,

Handle employee requests and provide support based on the received tickets

Actively participate in other projects coordinated by the payroll team, for the allocated countries,

Supporting and leading external and internal payroll audits,

Onboard new payroll vendors and support the set-up \& handover process

Support global market employees and managers with prioritization and questions,

Work with accounting and payroll partners in all regions,

City:

Warsaw