Operations Assistant/Coordinator [6 months contract]

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Job Summary:

We are looking for a Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents.

Coordination:

• Coordinate day-to-day operational activities with relevant parties such as customers, suppliers,ship owners, surveyors, forwarding agents, internal/external stakeholder to facilitate smooth shipment of cargo.

Shipping Execution:

• Execute shipmentsaccording to established procedures.
• Prepare and send shipping instructions to sellers and buyers.
• Nominate vessels to sellers and buyers.

Document Management:

• Prepare and generate shipping documents, including invoices, packing lists, and other required trade documentation.

Data Management:

• Update contracts and input shipping data accurately and promptly into the system.

Financial Coordination:

• Liaise with the Finance team to ensure timely invoicing and smooth processing of cargo, freight, and operational payments and expenses.

Shipment Monitoring:

• Monitor shipments to ensure smooth delivery and fulfilment.
• Provide post-shipment updates and communicate any potential delays to customers.

Other Responsibilities:

• Suppport month-end closing activities in the accounting system
• Perform other tasks as assigned by the Traders / Operations Manager.

Requirements:

• Possess at least Diploma in Business, Logistics, Supply Chain Management, or relatedfield
• Minimum1-2 years of experience in operations, logistics, or trade-related functions
• Self-motivated\& driven, proactive, good attitude, willing to learn
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and operational systems/tools
• Strong communication skills in English (written and spoken)