At Tribus, we specialise in digital discovery and development, partnering with ambitious organisations to design and build impactful digital products. But we know great work starts with great people and a strong internal culture. That’s why we invest heavily in the environment we create for our team.
We’re looking for a proactive and highly organised Office and People Coordinator to become the heartbeat of our office - someone who takes pride in creating a welcoming, efficient, and well-run workplace where both our team and clients have a brilliant experience. This is a varied role that combines office management, people support, culture, and events, making it ideal for someone who enjoys bringing structure, energy, and positivity to a growing digital business.
What you’ll be doing;
Front of House \& Office Operations
- Answering and redirecting all calls for the business
- Taking and relaying detailed messages
- Greeting clients and suppliers on arrival, ensuring the reception area is a welcoming environment for clients
- Maintaining a well-presented, organised, and high-performing office environment, carrying out regular checks to ensure consistently high standards
- Managing office supplies and ensuring core office operations continue smoothly during periods of absence
- Preparing meeting spaces and coordinating meeting requirements for internal and client-facing sessions
- Managing business travel and accommodation bookings, ensuring all arrangements are organised accurately and in line with company processes
- Supporting basic finance administration tasks, including processing payments and banking activities where required
People \& Culture
- Coordinating the onboarding experience for new starters, including contracts, pre-start administration, inductions, and first-day office set-up
- Supporting team engagement initiatives, including staff celebrations, recognition, and internal culture activities
- Managing long-service recognition initiatives (Five Year Club), including milestone celebrations, team events, and staff gifting
- Supporting learning and development initiatives, including coordinating training budgets and encouraging engagement with professional development opportunities
- Leading and coordinating the company’s charity and community initiatives, including charity partnerships, fundraising activity, and internal engagement updates
- Planning and coordinating seasonal events and company celebrations throughout the year
- Coordinating work experience placements and supporting students throughout their time with the business
- Maintaining and updating internal company documentation, policies, and employee resources
Executive \& Business Support
- Providing proactive administrative and operational support to the leadership team
- Providing ad-hoc executive and administrative support to the leadership team as required
- Maintaining and organising internal company information and resources to support pitches, proposals, and business development activity
- Assisting with internal communications and social content coordination alongside the Marketing team
- Supporting the wider business with day-to-day administrative and operational tasks as required
Events, Engagement \& Employee Experience
- Coordinating company meetings, team socials, and off-site events, including venue sourcing, logistics, catering, and travel arrangements
- Managing client and team gifting initiatives, ensuring thoughtful and timely delivery throughout the year
- Proactively identifying opportunities to improve the office environment, employee experience, and day-to-day operations
Sound interesting?
By joining Tribus, you’ll get to work with some of the best coders, project managers, and digital experts in the industry. We bring our team together through events such as hackathons, agency days, and trips, and as a result, our staff churn is low, and our standards are high. And with every new face we welcome, Tribus gets stronger. We couldn’t be prouder of the team and culture we’ve built. You’ll also gain;
- 25 days holiday a year;
- Flexible working hours;
- Free car parking;
- Bike to work scheme;
- Free eye tests;
- Mental health app subscription;
- Sabbatical options;
- Quarterly staff socials;
Pay: £25,000.00-£35,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Paid volunteer time
- Sick pay
- Work from home
Work Location: Hybrid remote in Leeds
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