OFFICE ASSISTANT RO & HU

Position

OFFICE ASSISTANT RO \& HU

(located in Bucharest, Romania)

Reporting to: Country Manager

YOUR MISSION

Organization and execution of daily administrative operations within the company (office and store) for Dior and Guerlain, for Romania and Hungary .

Primary accounting: tracking inventory movements of the marketing/office department, drafting and keeping records of documents. HR administration and document flow.

Job responsibilities

MAIN RESPONSIBILITIES

OFFICE ASSISTANT:

• Organizes office activities and assists managers in optimizing procedures
• Sorts and distributes correspondence in a timely manner
• Records and updates data, ensuring the accuracy and correctness of information
• Schedules and plans meetings and appointments
• Monitors office supplies needs and manages resources
• Resolves potential office-related malfunctions and responds to requests reporting these issues
• Maintains contact with other departments to ensure compliance with established policies
• Maintains good relationships with suppliers, clients, and colleagues
• Ensures reception services and manages courier services
• Manages the collection of correspondence
• Assists in the creation, record-keeping, and registration of contracts
• Collaborates with the management team to organize annual meetings, conferences
• Assists management in implementing various communications, procedures, and company policies
• Monthly record-keeping of employee timesheets and various requests, maintaining contact with the accounting firm for their issuance and registration
• Organizes occupational health and safety sessions, and annual occupational medicine checks
• Keeps records of leaves and handles internal communications
• Coordinates and implements employee benefit plans
• Makes reservations and monitors business travel Drafts reports according to company needs, prepares and organizes data

CUSTOMER SERVICE ASSISTANT / PRIMARY ACCOUNTING:

• Registers consumption tickets for all departments
• Fills out claim forms and keeps records of various complaints
• Receives products arriving at the office, tracks their records and those at third-party warehouses
• Registers suppliers in SAP
• Assists and organizes storage activities and the destruction of obsolete references according to company policy
• Organizes archiving activities and document records
• Receives and registers expenses, cash advances, settlements and hands them over to the accounting firm

Profile

KEY FIGURES \& ASSESSMENT CRITERIA / OBJECTIVES

Budget responsibility: yes, office supplies

RELATIONSHIPS

• Internal: Country Manager, Sales \& Trade Marketing Manager, Marketing Coordinator Team: Customer Service, Retail Manager, Trainer Manager, and the entire team

KEY COMPETENCIES

• Proven experience as an office assistant or in another relevant administrative role
• Knowledge of "back-office" IT systems (SAP is a plus)
• Knowledge of office equipment / Understanding of work procedures
• Excellent organizational and time management skills / Analytical skills and problem-solving abilities
• Excellent written and verbal communication skills / Proficiency in using MS Office
• English language: medium level written and spoken Excel / Word: advanced

TECHNICAL SKILLS

The candidate should: be a higher education graduate, preferably with a specialization in economics / accounting or have a minimum of 5 years of experience in customer service / administration and organization of office activities.

PROFILE

• Analytical
• Responsible
• Communicative
• With good knowledge of English
• Easily acquire new information
• Organizing and planning its work independently
• Highly self-motivated

Additional information

Inclusivity is not just a noble principle; it is the very heart of our excellence. In a world where our clients, talents, and ideas increasingly come from diverse backgrounds, our diversity is our strength.

At Parfums Christian Dior, this means being a House where everyone feels respected, welcomed, and valued, regardless of their uniqueness. Because we know well: a House that reflects this diversity is a sustainable, vibrant House, rooted in both dreams and reality. Inclusivity cannot be decreed; it is practiced daily.

(If you require any reasonable adjustments within the application process, feel free to indicate it in your application).

PARFUMS CHRISTIAN DIOR MAISON

Christian Dior described himself as a fashion and perfume designer. The House of Dior, founded in 1946, changed the face of ladies’ style forever when its New Look was unveiled in the halls of 30 Avenue Montaigne on February 12, 1947. The revolutionary look was accompanied by a fragrance, Miss Dior, the finishing touch designed to “leave a trail of desire in a woman’s wake”. This timeless perfume was the first fragrance created by a visionary brand which invented the concept of global beauty with its Rouge Dior and subsequent cosmetic lines.

The current-day trustees of this legendary expertise – Francis Kurkdjian, Perfume Creation Director, and Peter Philips, Creative and Image Director for Dior Makeup – are the heirs to Christian Dior’s perfectionism. The worldwide renown of the House’s creations is partly down to its seductive muses, including Charlize Theron, Natalie Portman and Robert Pattinson.