Office Administrator/Receptionist

Passive House Systems were established in 2012 and distribute products to builders merchants throughout the 32 counties of Ireland. Each year we are developing further with our product ranges and customers. We are progressive and forward think. We have a role for a person who is ambitious and would like to progress within the company, or within the family of companies.

The Role:

We are seeking an organised and proactive Office Administrator/receptionist to support the smooth day-to-day operation of our office. This role is central to the business and will suit someone who enjoys working in a professional, detail-focused environment and liaising with both technical staff and external clients.

Key Responsibilities:

• Building Environment Resources Limited provides a suite of fully accredited testing and validation services to the construction sector. Our work supports high-quality building practices and ensures compliance with Irish Building Regulations. We are committed to technical excellence, regulatory integrity, and supporting our clients throughout the building lifecycle.

The Role:

We are seeking an organised and proactive Office Administrator to support the smooth day-to-day operation of our office. This role is central to the business and will suit someone who enjoys working in a professional, detail-focused environment and liaising with both technical staff and external clients.

Key Responsibilities:

• Building Environment Resources Limited provides a suite of fully accredited testing and validation services to the construction sector. Our work supports high-quality building practices and ensures compliance with Irish Building Regulations. We are committed to technical excellence, regulatory integrity, and supporting our clients throughout the building lifecycle.

The Role:

We are seeking an organised and proactive Office Administrator to support the smooth day-to-day operation of our office. This role is central to the business and will suit someone who enjoys working in a professional, detail-focused environment and liaising with both technical staff and external clients.

Key Responsibilities:

• Provide support to our Sales Representatives on a daily basis
• Providing quotations for Sales Representatives as needed and emailing to customers.
• Emailing customers data sheet, quotations, as requested by the Sales Representatives
• Provide insights about shops to sales reps.
• Liaise with the reps & update the CRM system if required
• Answering the phone in a friendly and professional manner, an directing calls as required.
• Meeting visitors and supporting their enquiries in a friendly manner.
• Assisting with driving the business by motivating Sales Representatives.
• Process orders on SAGE.
• Reconcile delivery confirmations against orders & invoices.
• Ensuring that business is put through the correct merchant channels while meeting the end users needs and requirements.
• Tracking and assisting ideas and products the Sales Representatives come across.
• Liaising between head office and Sales Representatives in relation to new sales avenues.
• Office duties as required by senior staff members.

Requirements:

• Previous experience in an office administration role (construction or engineering environment an advantage).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Professional, reliable, and discreet approach to confidential information.

What We Offer:

Competitive salary, commensurate with experience.

A supportive and professional working environment.

Opportunity to work with a respected, accredited provider in the construction sector.

How to Apply:

Please submit your CV and a brief cover letter outlining your suitability for the role.

Job Types: Full-time, Permanent

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee discount
• On-site parking

Application question(s):

• Experienced and competent with MS Office packages. Word, Excel and outlook.
• Able to commute to our offices in Ballincollig Monday to Friday.

Pay: €36,000.00-€43,000.00 per year

Benefits:

• Bike to work scheme
• Company pension
• Employee discount
• On-site parking

Ability to commute/relocate:

• Ballincollig, County Cork: reliably commute or plan to relocate before starting work (required)

Experience:

• Sales support: 1 year (preferred)

Language:

• English fluently (required)

Work authorisation:

• Ireland (required)

Work Location: In person