Management Office Executive (English/Mandarin Speaker)

Job Description: Management Office Executive

We are seeking a Management Office Executive to support the daily operations of our Management Office and provide administrative and coordination support to the General Manager.

Key Responsibilities:

1) Perform daily administrative duties including documentation, filing, correspondence, and record keeping.

2) Manage the General Manager’s schedule, appointments, meetings using Google Calendar and claims.

3) To initiate Tender meetings in order for tender committee to make decisions on awarding of tenders

4) Coordinate travel arrangements including flight bookings and hotel reservations based on various requirements and budgetary allowances.

5) Organize and support quarterly management meetings, including preparation of agendas, collection of departmental reports, and recording minutes of meetings.

6) Follow up on action items assigned by the General Manager to Heads of Department and ensure timely updates such as data collection for Sustainability Statement.

7) Prepare and manage project costing summaries for reconciliation and project closure.

8) Generate, manage, and maintain records of non-disclosure agreements (NDAs)

9) Support finance-related tasks such as Goods Received Notes (GRN) matching with delivery order and invoices to meet on closing deadline. Liaison with warehouse and purchasing if any dispute on DO, Invoice and PO.

10) Accurate matching goods received against multiple delivery order and purchase order line items

11) Provide support during annual stock take exercises.

Requirements:-

• Degree in Business Administration, Management, Finance, Engineering or any related field.
• Minimum 1–2 years of relevant administrative or executive support experience (fresh graduates are welcome to apply).
• Strong organisational and coordination skills with attention to detail.
• Excellent interpersonal skills to communicate in English, Bahasa Malaysia \& Mandarin with people at all levels, and written communication skills
• Able to work independently and meet deadlines.

Please Visit our:

Instagram : https://www.instagram.com/favellefavcogroup

Facebook : Favelle Favco Cranes (M) Sdn Bhd

Job Type: Full-time

Pay: From RM3,200.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• What is your expected salary
• how long your notice period

Work Location: In person