Maintenance Planner

Position: Maintenance Planner

Location: 240 Jellicoe St. Te Puke, Bay of Plenty, New Zealand

Minimum required hours: 40 hours per week

Salary Range: NZ$80,000-95,000/annum

Number of vacancies: 1

JOB PURPOSE:

Primarily plan, schedule, coordinate and monitor plant maintenance work to keep equipment safe, compliant, reliable and production-ready. The role is mainly a Maintenance Planner role, with strong ownership of work planning, CMMS/Limble discipline, backlog control, stores/spares readiness, shutdown preparation and coordination with Maintenance, Operations, QA, Warehouse/Stores, Procurement and contractors.

Planning, CMMS, spares/stores and coordination account for around 70% of the role. The role also requires practical mechanical technical capability. The employee must be able to support plant-floor inspections, troubleshooting, repair scoping, parts identification, safe handover, return-to-service checks and maintenance execution assistance when needed. This mechanical capability supports better planning and reliability; it does not replace the core planning focus of the role.

Once planning, stores and CMMS discipline are stable, the role will place increasing focus on reliability improvement, RCA/5-Why, PM optimisation, repeat-failure reduction and practical defect elimination. Final technical decisions and engineering approvals remain with the Maintenance \& Project Engineering Manager or authorised Site Engineering Lead.

JOB RESPONSIBILITIES

• Maintenance Planning, Scheduling \& Shutdown Coordination

• Build daily, weekly and monthly maintenance schedules aligned with production, sanitation, shutdowns, labour, parts, permits and plant priorities.

  • Convert work requests, defects, PM tasks and approved improvement actions into clear work orders or job plans with scope, steps, estimated duration, skills, parts, tools and safety controls.
  • Plan PM, corrective, condition-based, shutdown and approved improvement work so jobs are ready before execution.
  • Coordinate access windows with Operations, QA, Warehouse/Stores, Planning and Maintenance to reduce production disruption.
  • Manage backlog, track schedule attainment, reschedule missed work and escalate safety, quality, downtime or resource risks.
  • Coordinate planned shutdown work, carry-over work, post-shutdown defects and follow-up actions.

2. CMMS/Limble Work Management \& Data Discipline

• Govern CMMS/Limble workflow from work request to closure, including PM tasks, corrective work, breakdown follow-ups and approved reliability actions.

  • Maintain accurate work orders, PM templates, job plans, asset records, attachments, closure notes and equipment history.
  • Ensure work-order closure captures work done, parts used, labour, failure information, readings/photos, permits and return-to-service evidence.
  • Track and report planning KPIs such as PM completion, schedule attainment, backlog, emergency work, closure quality, repeat work and overdue actions.
  • Use CMMS data to support planning, prioritisation, spares readiness and recurring-issue visibility.

3.Spares, Stores Readiness \& Job Preparation

• Support critical spares control, min/max levels, re-order points, lead times, alternates, stockout risks, slow-moving items and wrong-part issues.
• Coordinate with Warehouse/Stores and Procurement so parts, tools, consumables and materials are identified, reserved and staged before planned work or shutdowns.
• Support preparation of parts, tools and materials for PM, corrective work, shutdowns and approved reliability actions.
• Escalate stockout risks, obsolete parts, long lead-time items and recurring parts issues.
• Recommend updates to critical spares, re-order points, min/max levels and planning assumptions, subject to approval.

4.Mechanical Technical Support \& Maintenance Execution Assistance

• Support plant-floor maintenance work when needed, including inspections, fault finding, repair scoping, installation support, alignment, testing and return-to-service checks.
• Work with equipment such as pumps, gearboxes, bearings, conveyors, motors, guards, mixers, compressors, pneumatic/hydraulic systems, packaging machines and process equipment, as applicable.
• Assist breakdown response by identifying the fault, confirming likely root cause, supporting safe temporary containment where approved, and converting follow-up work into planned corrective actions.
• Read drawings, manuals and parts information to identify repair methods, required spares, tools and safe work steps.
• Follow LOTO, permits, machine guarding, hygiene/GMP controls, line clearance, housekeeping and safe handover requirements before and after maintenance work.

5. Reliability Improvement, RCA \& PM Optimisation Support

• Review CMMS, downtime, breakdown, inspection and spare-parts data to identify repeat failures, chronic downtime, high-risk assets and poor PM effectiveness.
• Prepare history, photos, failure codes, parts use, downtime, operator feedback and work-order data for RCA/5-Why or defect-elimination reviews.
• Recommend practical PM, inspection, job-plan, spares or repair-method improvements, subject to technical approval.
• Convert approved reliability actions into work orders, PM updates, inspection tasks, shutdown packs or follow-up schedules.
• Track repeat failures, unplanned downtime, emergency work, MTBF/MTTR, PM completion and action closure, and reflect lessons learned in future plans.

6. Ad hoc

• Perform other tasks that may be assigned either individually or as part of a committee or team.
• From time to time, you may be directed to realign your efforts with the changing needs of the business.

Job Requirements:

• At least 2 years relevant experience in maintenance planning, scheduling, CMMS work management, backlog control, spares coordination or stores support in food manufacturing, FMCG, pet food or an industrial plant.

  • Demonstrated mechanical technical capability, preferably from a Mechanical Fitter, Mechanical Technician, Field Engineer or hands-on maintenance background.

  • Hands-on exposure to mechanical fault finding, repair support, PM execution, installation, alignment, testing and safe return-to-service checks is required.

  • Experience with pumps, gearboxes, bearings, conveyors, motors, guards, mixers, compressors, pneumatic/hydraulic systems, packaging machines or process equipment is preferred.

  • Working knowledge of CMMS/Limble or similar system: job planning, PM administration, closure notes, history capture, failure coding, reporting and backlog discipline.

  • Experience coordinating with Operations, Maintenance, QA, Warehouse/Stores, Procurement, contractors and suppliers is preferred.

  • Exposure to RCA/5-Why, defect elimination, PM optimisation, downtime analysis, asset criticality or basic reliability tracking is an advantage.