Legal Executive Assistant

The Role

About the Firm

This is an excellent opportunity to join a leading international law firm at a pivotal moment in its regional growth. With a well-established presence in the Middle East spanning more than two decades, the firm has built a strong reputation for advising on high-profile, multi-jurisdictional matters across the region.

The firm recently expanded into Saudi Arabia, opening two new offices in the Kingdom. Its Saudi practice advises across corporate, transport, marine, energy and infrastructure, construction, litigation, private wealth and finance. This is a firm that combines genuine international reach with deep local knowledge, and its Saudi Arabia presence represents a significant and well-supported long-term investment.

The Role

This is a newly created position, reflecting the continued growth of the firm's Riyadh office. The successful candidate will support two Partners plus team, covering Corporate, Energy and Infrastructure. This role encompasses a broad range of administrative, financial and business development responsibilities. The working week is Sunday to Thursday, with hybrid working available: three days in the office and two from home.

Key Responsibilities

• Manage complex diaries across multiple time zones, coordinating stakeholders and ensuring meetings run smoothly
• Arrange international travel, visas and itineraries in compliance with firm policy
• Prepare meeting materials, track actions and ensure timely follow-up
• Build and maintain strong relationships with internal and external clients, supporting business development activities including

research, pitch preparation and event coordination

• Maintain and update the CRM system to ensure client information is accurate and current
• Oversee new client and matter onboarding, ensuring compliance requirements are met and documentation is completed accurately
• Coordinate billing processes using Aderant, including generating prebills, preparing invoices and attending WIP and credit control meetings
• Act as gatekeeper for fee earners, managing correspondence with discretion and drafting high-quality documents and communications
• Provide general office operations support and liaise with regional finance and BD teams, contributing to the smooth running of the office during its current growth phase

Requirements

Candidate Requirements

• Saudi National
• Proven experience as an Executive Assistant or Legal Assistant, ideally within a law firm or professional services environment
• Excellent academic background
• Advanced Microsoft Office skills and experience using a billing system such as Aderant
• Strong commercial and financial acumen
• Fully bilingual in Arabic and English, with the ability to communicate effectively at all levels
• Professional and confident, with a demonstrated ability to build strong relationships with partners and clients
• Excellent attention to detail, strong organisational skills and the ability to manage competing priorities under pressure
• A collaborative, can-do approach with a willingness to take initiative and contribute to a growing office

Why Apply

The Riyadh office is at an early and dynamic stage of its development, and this role offers genuine visibility and the chance to make a real contribution to how the office operates day to day. You will work closely with two Partners in a small, close-knit team, with early responsibility and the support of a well-resourced international platform behind you.

The firm offers a strong benefits package including:

• Competitive salary and discretionary annual performance bonus
• Hybrid working: 3 days in office, 2 days from home
• Comprehensive international private medical cover for you, your spouse and up to three children
• 25 days annual leave, plus Hajj and Umrah leave for Muslims and Christmas day for those who celebrate
• Enhanced parental leave, including maternity, paternity, adoption and fertility provisions
• Interest-free rent loan advance, including 100% of first year's rent for those relocating
• 24/7 employee wellbeing assistance programme and funded external counselling sessions
• Study leave and firm support for professional development and further qualifications
• Access to legal technology and generative AI training and tools

About Barratt Galvin

Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Laura Barratt, our founder, has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah, and Doha. We partner with leading international and regional law firms to recruit Legal Assistants, Business Development, Marketing, and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC. With strong Australian market connections, we support both regional career progression and international relocation. Barratt Galvin delivers specialist insight, discretion, and access to exclusive opportunities across the Middle East legal sector.

About the company

Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises.

Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including:

Lawyer

Paralegal

Legal Secretary

EA/PA

HR

Administration/Office Support

Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.