Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0 : UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1 : Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2 : UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated : All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

UNV’s Management Services hold the responsibility for the strategic planning, managerial leadership, oversight and quality control of an integrated platform of operational services ensuring timely, effective and efficient delivery according to corporate performance standards and in compliance with the UN Regulations and Rules and UNDP´s accountability framework.

Under the supervision of the Human Resources Specialist, the HR Associate—Affiliated Workforce is accountable for service provision, transactions, and advice to internal clients on the full HR life cycle administration for personnel, including but not limited to contracts, benefits and entitlements, insurance, compensation, social security, etc. The HR Associate –Affiliated Workforce also supports recruitment for UNV affiliated workforce positions. He/she also contributes to position management, labor schedules, updates to organization chart and leave management. The HR Associate – Affiliated Workforce supports the delivery of capacity development services and learning activities.

The HR Associate – Affiliated Workforce contributes to consistent, high-quality HR services for the affiliated workforce assigned to UNV by applying UNDP/OHR policies, UNV/HR guidelines, UNV Conditions of Service (COS) and Standard Operating Procedures (SOPs), partnering closely with Regional Offices, Field Units and relevant Sections at UNV, as well as with UNDP/OHR and GSSC to support policy compliance, resolve HR-related issues and information exchange, while promoting a client-oriented environment and services that are consistent with policies.

Duties and Responsibilities

• Ensure effective administration and implementation of HR strategies, policies and guidelines

• Ensure full compliance of records and reports with UN rules, regulations, UNDP policies, UNV COS, procedures and strategies as well as effective implementation of the internal control framework.

• Contribute to business processes mapping and improvements, template harmonization, knowledge management base maintenance, as well as elaboration of the content of Internal Standard Operating Procedures (SOPs) for affiliated workforce.
• Keep abreast of UNDP/OHR rules, policies, procedures and strategies, as well as UNV UCOS, and interpret and apply them to business processes.
• Inform affiliated workforce on UNDP and UNV rules, policies, guidelines and procedures, and the implementation of the internal standard operating procedures, in consultation with the direct supervisor.

• Support audits and compliance reviews; prepare evidence packs and implement corrective actions.

• Provide HR services to affiliated workforce

• Administer, in accordance with the relevant personnel policies and guidelines, the entire recruitment cycle for IPSA and NPSA assigned to Field Units and submit hiring cases to UNDP/GSSC.

• Closely liaise with Regional Offices, Field Units, the Volunteer Solutions Section and Volunteer Services Centre (VSC) on the recruitment of UN Volunteers assigned to UNV, including Description of Assignment (DoA) validation, eligibility/pre-clearance, medical/security compliance; ensure host-entity setup and systems access in line with UNV procedures.

• Follow up to ensure timely issuance of offers/agreements for PSA holders and accurate capture of data in the ERP and other corporate platforms.

• Provide clear, solution-oriented guidance; escalate exceptions/complex cases with proper documentation.

• Provide guidance for onboarding and offboarding to UNV Personnel according to the category of personnel and contractual modality, ensuring that relevant processes are followed.

• Follow up and process renewals, amendments and separations in Quantum, UNALL and/or UNV systems for PSA holders, and liaise with VSC on UN Volunteers as required;

• Track funding and prompt timely actions.

• Ensure proper attendance leave management as applicable by modality; ensure documentation is complete and auditable for benefits and entitlements.

• Contribute to period and ad-hoc Human Resources reports and analytics to aid management decision making.

• Collaborate with hiring units to ensure that a proper induction is organized for new hires, and directly provide briefing on elements related to HR.

• Provide database management, workforce analytics and reporting support

• Maintain UNV staffing table and organizational chart and ensure accuracy of HR BI reports.

• Run audits of personnel data managed by HRS, correct inconsistencies, and log adjustments.

• Maintain HRS dashboards/trackers (expiries, onboarding status, UNV deployment metrics) and contribute to BI reporting for management decision-making, including staffing analysis and statistics as requested by senior management.

• Provide workforce data for various HR reports and ad hoc reports.

• Support learning, performance, well-being and talent processes of affiliated workforce

• Support dissemination and administration of learning opportunities for affiliated workforce in close coordination with the HR Associate, Learning and the Capacity and Development Team (CDT); channel UNV learning queries to focal points and record participation where applicable.

• Guide managers/affiliates on performance expectations/documentation applicable to PSA and UN Volunteers in line with UNDP and UNV policies and guidelines.

Contribute to well-being, duty of care and inclusion measures; coordinate with RO/FU for UN Volunteers and PSA holders when required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: None

Competencies

CORE

Achieve Results

• Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively :

• Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously :

• Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility :

• Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination :

• Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner :

• Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion :

• Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

System thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

• Ability to manage communications internally and externally, through media, social media and other appropriate channel.

Recruitment design and management

• Knowledge of, ability to design and manage end to end recruitment processes.

Managing compensation and benefits

• Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles. Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.

People analytics

• Ability to generate and align people data with business intelligence data to inform strategic decision-making: knowledge of databases, their architecture, integration, and landscape; ability to create and use data models; knowledge of visualization techniques. Gathering and using data and information to provide insights into people issues and guide decision-making.

Required Skills and Experience

Education:

• Secondary education with specialized certification in HR is required.

• University degree (Bachelor´s degree) in Business or Public Administration, International Relations will be given due consideration, but it is not a requirement.

• Specialized training/courses in business management and/or human resources is desired.

Experience:

• A minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible Human Resources Management support experience is required at the national or international level.

• Experience in applying HR policies in the employment life cycle is desired.

• Experience in provision of HR Services to personnel in different locations is a strong asset.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.); is required.

• Experience in handling of ERP systems or cloud-based HR solutions, in particular for recruitment, administration of benefits and entitlements and talent management is an asset.

• Experience working for the United Nations is an asset.

Languages:

• Fluency in English is required.

• Working knowledge of another UN official language is an asset.

Disclaimer:

• Only short-listed applicants will be contacted.
• The successful candidate will hold a UNDP Letter of Appointment.
• This vacancy announcement is open to Tier 0, 1 and 2 candidates only.
• This post is for local recruitment only. It is open to citizens of Türkiye. All travel, interview and relocation costs, if any, incurred to take up an appointment at the duty station in Istanbul are at the expense of the applicant.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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