HR & Recruitment Compliance Officer – School

Current \& Future Opportunities \| Dubai, UAE

APPLY NOW: Send your CV to [email protected]

A well-established British Curriculum school in Dubai is seeking an experienced, highly organised, and detail-oriented HR \& Recruitment Compliance Officer to strengthen its recruitment, documentation, and staff appointment processes.

We are looking for a proactive professional who can independently manage candidate documentation, verify mandatory requirements, maintain systematic follow-ups, and ensure that applications are complete and compliant before submission for regulatory approval.

This is a hands-on position requiring accuracy, accountability, initiative, and excellent follow-through.

Key Responsibilities

• Recruitment Documentation: Manage candidate files from selection through to appointment readiness, ensuring all required documents are collected, organised, and verified.
• KHDA Compliance Readiness: Review faculty registration requirements, identify mandatory and conditional documentation, and prepare complete applications for final compliance review and submission.
• Document Validation: Scrutinise qualifications, attestations, academic transcripts, experience letters, identity documents, and relevant professional certifications for completeness, consistency, and validity.
• Safeguarding \& Due Diligence: Coordinate police clearance certificates, employment history checks, professional references, and other applicable pre-employment safeguarding requirements.
• Candidate Follow-ups: Proactively contact candidates, obtain outstanding documents, resolve discrepancies, maintain follow-up schedules, and escalate delays.
• Application Quality Assurance: Implement pre-submission checklists and verification controls to minimise preventable errors, incomplete applications, and regulatory rejections.
• Recruitment Tracking \& Reporting: Maintain accurate recruitment dashboards, document-status trackers, pending-action registers, and regular progress reports for school leadership.
• Internal Coordination: Work closely with the HR Assistant, school leadership, and KHDA Compliance Team to ensure timely and efficient processing.
• Process Improvement: Strengthen digital filing systems, documentation workflows, and recruitment tracking procedures.

Qualifications \& Experience

Essential Requirements

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 3 years of relevant experience in HR operations, recruitment administration, documentation, or compliance.
• Demonstrated experience managing employee documentation, verification processes, and recruitment follow-ups.
• Strong proficiency in Microsoft Excel, Outlook, Word, and digital document management systems.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail, organisational skills, and ability to manage multiple deadlines independently.
• Sound understanding of confidentiality, data protection, and professional ethics.

Highly Preferred

• Previous HR experience in a UAE private school, particularly in Dubai.
• Hands-on experience with KHDA faculty registration, teacher appointment documentation, and approval procedures.
• Familiarity with UAE academic qualification attestation and applicable recognition/equivalency requirements.
• Experience conducting safeguarding checks and pre-employment due diligence.
• Proficiency in Microsoft 365, SharePoint, Microsoft Forms, and recruitment tracking systems.
• Experience improving HR workflows through digital tools or automation.

What We Expect

The successful candidate should be able to:

• Identify missing or non-compliant documents before applications progress.
• Independently follow up with candidates until outstanding requirements are resolved.
• Maintain accurate, up-to-date, and easily accessible candidate records.
• Provide clear updates on pending applications, bottlenecks, and required actions.
• Ensure that no application is forwarded for regulatory submission with known outstanding mandatory requirements.
• Demonstrate ownership of tasks without requiring repeated reminders.

Application Process

Email your updated CV to [email protected]

Email Subject: Application – HR \& Recruitment Compliance Officer

Please mention your current location, relevant UAE school HR/KHDA experience (if any), notice period, and expected salary.

Shortlisted candidates may be required to complete a practical assessment involving document verification, recruitment tracking, and candidate follow-up communication.

The school is committed to safeguarding and promoting the welfare of children. All appointments are subject to satisfactory background checks, professional references, and applicable regulatory approvals.

Pay: AED3,000.00 - AED4,000.00 per month

Work Location: In person