HR & Admin Assistant

Job Title: HR \& Admin Assistant

Location: Doha, Qatar

Job Type: Full Time

Job Description:
The HR \& Admin Assistant provides administrative and operational support to the Human Resources and Administration departments. The role supports recruitment, employee records, office administration, documentation, coordination of office activities, and general administrative functions while ensuring compliance with company policies and procedures.

Key Responsibilities

1. Recruitment \& Onboarding

• Assist in posting job vacancies and coordinating interviews.
• Screen resumes and schedule candidate interviews.
• Prepare onboarding documents.
• Coordinate new employee onboarding and orientation.
• Maintain onboarding and offboarding records.

2. Employee Records \& HR Documentation

• Maintain and update employee files and HR databases.
• Prepare HR letters and employee documents including: Employment certificates, Warning letters, \& Contract renewals.
• Ensure confidentiality of employee information.
• Maintain leave, attendance, and personnel records.

3. Attendance Support

• Monitor attendance, timesheets, and leave records.

4. Office Administration

• Organize filing systems and administrative records.
• Schedule meetings and prepare meeting arrangements.
• Support travel arrangements, hotel bookings, and transportation when required.
• Assist in managing company assets and inventory records.

5. Administrative Coordination

• Support preparation of reports, presentations, and documents.
• Assist in processing invoices and administrative purchase requests.
• Monitor office cleanliness and ensure smooth daily operations.
• Support management with general administrative tasks.

6. Employee Relations \& Support

• Respond to employee administrative and HR-related inquiries.
• Support employee engagement activities and company events.
• Assist in implementing company policies and procedures.
• Maintain professional communication with employees and external parties.

7. Compliance \& Reporting

• Ensure HR and administrative records comply with company policies.
• Prepare monthly HR and administration reports.
• Support internal audits and compliance checks.
• Maintain accurate documentation and filing systems.

Experience Level:

• 2+ year of experience in HR domain

Job Type: Full-time

Application Question(s):

• Do you have previous experience supporting HR and administrative functions such as recruitment, onboarding, employee records, and office administration?
• Are you experienced in handling attendance records, leave tracking, and maintaining confidential employee documentation?
• Have you coordinated interviews, onboarding processes, meetings, travel arrangements, or administrative scheduling before?
• Are you proficient in Microsoft Office applications such as Excel, Word, Outlook, and preparing reports or administrative documents?
• Are you comfortable handling multiple responsibilities including HR support, office administration, employee coordination, and compliance documentation?

Experience:

• HR \& Admin Assistant: 2 years (Required)

Language:

• English (Required)
• Arabic (Preferred)

Work Location: In person