We are looking for a detail-oriented and organized Female Technical Assistant / Project Coordinator with a background in Marketing and Engineering or Marketing and Procurement to support project coordination, technical documentation, supplier coordination, and administrative activities. The ideal candidate will assist in coordinating with project managers, engineering teams, suppliers, and other stakeholders to ensure project requirements are met, documentation is accurate, and deliverables are completed on time. Experience in the construction or engineering industry is an advantage.
Responsibilities:
- Assist in planning, coordinating, and monitoring project activities.
- Prepare, review, and maintain project and technical documentation, including contracts, drawings, specifications, technical submittals, manuals, and product data sheets.
- Coordinate with internal teams, clients, consultants, suppliers, and subcontractors regarding project requirements, materials, and documentation.
- Monitor project progress, follow up on action items, and support the timely completion of deliverables.
- Coordinate with the marketing, engineering, and procurement teams to support project requirements and business operations.
- Assist in sourcing materials, requesting supplier quotations, preparing price comparisons, and coordinating procurement requirements when necessary.
- Schedule meetings, prepare agendas, and record meeting minutes.
- Distribute, file, retrieve, and manage project documents using physical and electronic filing systems.
- Prepare project reports, status updates, quotations, and other administrative documents as required.
- Handle project correspondence and maintain the confidentiality of sensitive information.
- Provide administrative and coordination support to the Project Manager and project team.
Qualifications and Requirements
- Female applicants preferred, as specified for this position.
- Bachelor's degree in Engineering, Marketing, Procurement/Supply Chain Management, Project Management, Architecture, Construction Management, or a related field.
- Candidates with a combination of Marketing and Engineering or Marketing and Procurement experience are highly encouraged to apply.
- Proven work experience as a Technical Assistant, Project Coordinator, Document Controller, Marketing Assistant, Procurement Assistant, or in a similar role is an advantage.
- Experience in a construction company, engineering firm, technical services company, or construction-related industry is preferred.
- Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- Familiarity with project coordination, technical documentation, supplier coordination, or procurement processes.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in typing, editing, report preparation, and document management.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively within a team.
Education
- Prepare, review, and maintain project and technical documentation, including contracts, drawings, specifications, technical submittals, manuals, and product data sheets.
- Coordinate with internal teams, clients, consultants, suppliers, and subcontractors regarding project requirements, materials, and documentation.
- Monitor project progress, follow up on action items, and support the timely completion of deliverables.
- Coordinate with the marketing, engineering, and procurement teams to support project requirements and business operations.
- Assist in sourcing materials, requesting supplier quotations, preparing price comparisons, and coordinating procurement requirements when necessary.
- Schedule meetings, prepare agendas, and record meeting minutes.
- Distribute, file, retrieve, and manage project documents using physical and electronic filing systems.
- Prepare project reports, status updates, quotations, and other administrative documents as required.
- Handle project correspondence and maintain the confidentiality of sensitive information.
- Provide administrative and coordination support to the Project Manager and project team.
Education:
Work Location: In person
Arabic
Chinese
French
Russian
Spanish