Facilities Coordinator 사원대리급 (상암동 근무)

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator 사원대리급 (상암동 근무)

A successful candidate will be self-motivated, quick-thinking, flexible, collaborative, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and who takes significant initiative.

This is a fast-paced position supporting on-the-go executives who value thoroughness, agility, and a can-do attitude as well as someone who is passionate about being great at their job!

Specific responsibilities include, but are not limited to:

• Greet and assist all visitors and employees and be a personable and warm ambassador of Workplace.
• Conduct and operate regular facilities inspections and audits.
• Coordinate with vendors on office operations and maintenance/repairing.
• Liaison with building management/business center operator for operations and maintenance.
• Provide prompt responses to requests and issues from facility occupants
• Respond to emergencies as needed to minimize any downtime within the workplace.
• Assist \& support with onboarding and welcoming new employees into their new workplace.
• Assist and Support internal and external events by checking venues, facilities, amenities, and providing F\&B support.
• Provide administrative support to the Workplace team, including P-card expense claims, creating presentations, newsletters, and other documents using G-Suite, scheduling meetings, and organizing Google Drive team folders.
• Raise purchase orders, process invoice payments, validate transactions, and follow up with the Accounts Payable team.
• Coordinate supplier onboarding and support financial administration.
• Manage office supplies and stationery orders.
• Manage and process all incoming/outgoing mails and parcels.
• Coordinate on-site logistics and support import/export processes.
• Provide concierge support such as restaurant options and transportation arrangements.
• Manage and facilitate security badging system
• Manage and facilitate guest management system
• Assist with the security system's onsite tests and troubleshooting
• Entrance Intercom responder
• Incident reporting to the Security team
• Communication with Building Security/management
• Fulfill additional responsibilities and undertake various tasks as assigned on an ad-hoc basis.

Qualifications:

• 3+ Years in previous experience with workplace experiences and services, operations of administrative/coordination
• Events support management including venue and F\&B.
• Strong written and verbal communication skills and the ability to multitask.
• A team-player and proactive and proficient problem-solver
• Ability to be discreet and maintain confidential information
• Proficiency in Google and MS Office, including Gmail, Google Calendar, Google Meet, Google Docs, Google Groups, MS Word/Excel

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.