Executive Assistant to a Multi-Venture Executive

Position Overview

We are seeking an exceptional Executive Assistant to provide high-level operational and administrative support to an executive overseeing multiple business ventures.

This is a highly demanding, fast-paced role requiring outstanding organisational capabilities, strong business judgment, technological proficiency, and the ability to operate independently.

The successful candidate will serve as a central point of coordination across the executive's business interests, ensuring that communications, projects, commitments, and priorities are managed efficiently and professionally.

This is not a traditional administrative position. We are looking for a proactive, solutions-driven professional who can anticipate requirements, navigate ambiguity, resolve challenges, and take full ownership of assigned responsibilities.

Key Responsibilities

1. Executive \& Business Operations Management

• Coordinate multiple projects, business priorities, and competing deadlines across various ventures.
• Maintain oversight of ongoing assignments, ensuring timely execution and follow-through.
• Establish effective systems for tracking tasks, commitments, deliverables, and outstanding decisions.
• Anticipate operational requirements and proactively address potential challenges.

2. Communication \& Stakeholder Management

• Manage a substantial network of professional contacts, including clients, business partners, suppliers, and senior stakeholders.
• Oversee executive correspondence, including emails, messages, invitations, and follow-ups.
• Coordinate meetings, prepare agendas, document key decisions, and ensure agreed actions are implemented.
• Represent the executive professionally in routine communications, exercising discretion and sound judgment.

3. Research, Analysis \& Executive Reporting

• Conduct independent research to support business decisions, initiatives, and emerging opportunities.
• Monitor relevant business news, economic developments, technological advancements, and industry trends.
• Prepare concise executive briefings, research summaries, and actionable recommendations.
• Consolidate information from multiple sources into clear, structured reports and presentations.

4. Technology, AI \& Digital Productivity

• Demonstrate advanced proficiency in Canva, particularly in developing executive-level presentations and business materials.
• Utilise artificial intelligence tools to accelerate research, streamline workflows, improve productivity, and support problem-solving.
• Work confidently with Microsoft Office, Google Workspace, and digital project-management platforms.
• Identify opportunities to introduce automation, improve existing systems, and optimise administrative processes.

5. Independent Problem-Solving \& Execution

• Take ownership of challenges from identification through resolution.
• Evaluate available options, exercise sound judgment, and implement practical solutions within delegated authority.
• Minimise unnecessary escalation by resolving routine operational matters independently.
• Recognise when issues require executive intervention and communicate them with clear recommendations rather than problems alone.

Candidate Profile

Essential Competencies

• Exceptional organisational ability: Capable of managing multiple simultaneous projects, complex schedules, and demanding deadlines.
• High intellectual agility: Able to learn quickly, process unfamiliar information, and adapt to different industries and business environments.
• Strong technological fluency: Confident in navigating digital platforms, troubleshooting technical challenges, and adopting new tools.
• AI proficiency: Practical understanding of how AI can improve business efficiency, research, communication, and execution.
• Professional communication: Excellent written and verbal communication skills, with the ability to engage confidently with stakeholders at different seniority levels.
• Sound judgment: Capable of making well-reasoned decisions independently while maintaining appropriate confidentiality and discretion.
• Execution discipline: Demonstrates exceptional attention to detail, accountability, reliability, and commitment to delivering results.
• Resilience and adaptability: Performs effectively under pressure, manages changing priorities, and remains composed in demanding situations.

Professional Expectations

The nature of this position requires an individual with a strong sense of responsibility and exceptional professional discipline.

Candidates must demonstrate:

• Consistent punctuality and readiness before the executive's scheduled working day.
• Flexibility to accommodate changing schedules and business requirements within agreed working arrangements.
• A proactive approach to responsibilities without requiring continuous direction.
• Strict confidentiality regarding business operations, sensitive information, and executive communications.
• A commitment to accuracy, responsiveness, and timely completion of assignments.
• The maturity to accept constructive feedback, adapt quickly, and continuously improve performance.

Probation Period, Performance Evaluation \& Compensation

The selected candidate will be appointed subject to a six-month probationary period, during which their performance, professional conduct, technical capabilities, and overall suitability for the position will be evaluated.

Details:

• Probationary period: 6 months
• Salary during probation: OMR 200 per month
• Salary upon confirmation: OMR 500 per month
• Employment confirmation: Subject to satisfactory performance and management approval

Performance will be evaluated based on the candidate's ability to independently manage responsibilities, meet deadlines, demonstrate sound judgment, solve problems, maintain professional standards, and effectively support the executive's business operations.

Confirmation of employment following probation will be subject to a formal performance review and management approval.

Successful completion of the training period does not automatically guarantee permanent employment.

What Success Looks Like

A successful Executive Assistant will:

• Ensure the executive remains informed, organised, and focused on high-value decisions.
• Maintain visibility and control over multiple business activities without constant supervision.
• Consistently deliver accurate, professional work within demanding timelines.
• Identify and resolve operational problems before they become executive-level concerns.
• Improve efficiency through intelligent use of technology, AI, and structured systems.
• Earn the executive's trust through reliability, discretion, initiative, and sound judgment.

The Opportunity

This position offers direct exposure to executive-level decision-making, cross-industry business operations, and the management of multiple ventures.

It is an opportunity for a highly ambitious individual to develop advanced business, operational, and executive-management capabilities in a challenging professional environment.

We are looking for someone who does more than complete assigned tasks. We are looking for someone who takes ownership of outcomes, creates solutions, and becomes an indispensable part of executive operations.

Pay: From RO200.000 per month

Ability to commute/relocate:

• Muscat: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Operational Assistance: 4 years (Preferred)

Language:

• Arabic (Required)

Work Location: In person