Executive Assistant

Summary

You have the opportunity to collaborate with and learn from the top 1% of real estate professionals in North America. Join us as an Executive Assistant on a fast-paced, growth-oriented team where you can enhance your skills and propel your career forward. We provide a well-defined path to success, supported by proven strategies, systems, tools, coaching, training, and accountability to ensure your growth.

This vital role is perfect for someone enthusiastic about being the cornerstone of a high-performing team, handling every responsibility except lead generation, so our partner agents can focus entirely on their fieldwork.

Compensation Structure

This role is commission-based, compensated directly from the team lead’s commissions, with typical earnings of 15% of the commission on transactions you help manage and close.

Responsibilities

• Manage the team lead’s daily schedule and oversee the team calendar to ensure efficient time allocation.
• Organize and promptly respond to all correspondence directed to the team lead.
• Reconcile expenses accurately and prepare detailed expense reports for review.
• Delegate recurring tasks from the team lead to enable focus on revenue-generating activities.
• Prepare comprehensive listing presentations and comparative market analyses (CMAs).
• Provide support to partner agents throughout the listing and transaction processes, ensuring smooth operations.
• Coordinate all logistical aspects of listings, including signage, lockboxes, and marketing materials, either directly or by assigning appropriate team members.
• Utilize real estate licensure and MLS access to perform agent-specific duties that non-licensed assistants are not authorized to execute.
• Professionally manage incoming phone calls and welcome visitors to the office.
• Address client inquiries and resolve complaints with professionalism and efficiency.
• Receive, sort, and distribute incoming mail promptly.
• Prepare and execute all marketing mailings in a timely manner.
• Maintain office supplies, equipment, and software to support daily operations.
• Participate actively in weekly one-on-one coaching sessions, team training meetings, and partner calls to foster team development and growth.

Qualifications

• Active Florida real estate license holder who prefers facilitating transactions over prospecting for leads
• Collaborative team member with effective communication abilities
• Excellent verbal and written communication proficiency
• Committed to continuous learning and personal development
• Exceptionally organized with strong time management skills
• Proficient in standard office software and scheduling tools
• Able to swiftly adjust to evolving situations
• Reliable and discreet in handling sensitive information (client details, financial records, schedules)

About-our-team

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.