Education & Congress Assistant

Education \& Congress Assistant

Work model: Remote

Workload: 100%

Contract type: Service Contract, compensation based on the country of residence

Language: English

Duration: 1 year, with the possibility of extension

Applications deadline: 22 October 2026

Job Description

• Coordinate the ESRA-DPM Diploma, including applications, candidate communication, examiner coordination, examination logistics, and liaison with local organizers and external providers.
• Manage and coordinate educational, research grants and awards, including applications, selection processes, communication, and follow-up.
• Support the organization of international congresses, meetings, workshops, and other ESRA activities including anatomy/cadaver lab.
• Support the planning and coordination of activities related to the ESRA Annual Congress, working closely with the Congress team.
• Assist with pre-congress preparations and on-site coordination, ensuring the smooth delivery of assigned congress activities.
• Organize Board and Committee meetings, including agendas, minutes, logistics, and follow-up.
• Coordinate with external partners, suppliers, venues, and professional congress organizers.
• Provide general administrative and back-office support, including mailbox management, membership management, faculty communication, records, and documentation.
• Assist with budgets, payments, and financial follow-up related to assigned activities, in collaboration with the Accounting Officer.
• Travel several times per year as required for examinations, congresses, and other ESRA activities.

Your Profile

• Strong professional experience in event management and coordination, ideally in an international environment.
• Proven experience organizing congresses, conferences, workshops, educational events, or similar large-scale events.
• Excellent organizational and time-management skills, with the ability to manage several projects and deadlines simultaneously.
• Willingness and availability to travel several times per year as required by the role, including for international congresses, examinations, and other work-related events.
• Strong attention to detail and a proactive, solution-oriented approach.
• Excellent communication and interpersonal skills.
• Ability to work independently as well as collaboratively in a small international team.
• Experience coordinating external stakeholders, suppliers, venues, speakers, and participants.
• Comfortable working in a fast-paced environment and handling last-minute changes or logistical challenges.
• Excellent written and spoken English. Additional languages an asset.
• Experience in a medical, scientific, professional association, or non-profit environment is an advantage.

What We Offer

• Fully remote position, with occasional travel within Europe. Travel expenses are covered by ESRA.
• Paid annual leave in line with the employment country’s regulations.
• An international and dynamic working environment within a European professional medical association.
• A varied role combining event management, examination coordination, educational grants, congress and administrative support.
• Equipment provided — we provide a laptop and cover the set-up costs needed for your work within our budget.
• A friendly, supportive and international team.

Job Type: Full-time

Work Location: Remote