Director, Facility Services

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Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Director, Facility Services

Requisition ID: 11355 Hours Per Week: 35

Position: Existing FTE: 1

Department: Facilities Operations No Months Per Year: 12

Position Status: Permanent Employee Group: OOS

Rate of Pay: $159,500 - $199,400 Posting Closing Date: 6/8/26

Edmonton Catholic Schools is seeking a visionary Director of Facility Services to lead the essential operations that keep our division running safely, efficiently, and at the highest standard.

The Director of Facility Services is responsible for overseeing the delivery of Financial and Administrative Operations, Custodial, Electronics, Printing, Warehouse, Maintenance Services and Capital Projects to ensure the smooth and efficient operation of the department.

Operating under the general direction of the Chief Facility and Technology Officer (CFTO), this role leads a team of managers, professional, technical, and support staff while adhering to the Division’s goals, policies, and procedures.

The Director collaborates with various departments to support strategic initiatives, maintain compliance with regulations, and foster a safe and productive environment for students, staff, and visitors. The Director plays an integral role in supporting the CFTO and contributing to day-to-day operations, departmental decision-making, and long-term strategic planning. The Director’s main contribution to the organization is ensuring high-quality service delivery, maintaining operational efficiency, and fostering strong interdepartmental collaboration to support the overall goals of the Division.

JOB RESPONSIBILITIES:

Lead and Manage Facility Services Operations (30%)

• Lead a team of managers across six diverse sub-unit functional areas.
• Ensure effective work assignments, training, coaching, and employee engagement.
• Drive workforce and succession planning to develop talent and enhance operational efficiency.
• Act as a key player in day-to-day operations, ensuring activities and deliverables align with Division goals, objectives, and priorities.
• Participate in short and long-term strategic planning efforts, ensuring continuous improvement in service delivery.
• Coordinate and manage professional development, team building, and wellness initiatives for the department.
• Ensure activities and deliverables align with Division goals, objectives, and priorities.
• Support the CFTO in all aspects of service delivery; and act as the CFTO in their absence, ensuring continuity in leadership.

Sub-Unit Operational Excellence \& Efficiency (25%)

• Collaborate with sub-unit managers to monitor and improve operations, ensuring services are delivered at maximum efficiency and quality.
• Oversee day-to-day operations of each sub-unit to ensure alignment with departmental and Division-wide goals, objectives, and priorities.
• Provide daily support to each of the sub-unit managers as needed as challenges arise, addressing issues directly, and implementing effective solutions to ensure smooth operations and continuous improvement

Infrastructure and Electronic Services:

• Ensure the Division’s maintenance, renovation and construction projects are completed within budget, timelines and compliance with quality and service standards.
• Ensure Division sites are built, maintained and updated allowing for optimal spaces for teaching and learning.

Financial \& Administrative Operations:

• Ensure department financial activities meet the requirements of Financial Services and Public Sector Accounting Standards (PSAS)

Custodial Services:

• Ensure the Division’s buildings are maintained in a clean and healthy manner providing a safe environment for students, staff and visitors.

Warehouse Services:

• Ensure warehouse services are cost-effective and well-organized, maintaining the timely and efficient distribution of materials and supplies.

Printing Services:

• Ensure operations are done on a cost-recovery basis and materials produced are consistently high quality with a focus on continuous service improvement to schools and Division departments.

Support Human Resource Management (15%)

• Lead the development and implementation of strategic human resource programs, including employee relations, compensation, and classification
• Collaborate with Human Resource Services to ensure staffing and wellness activities align with Division policies.
• Coordinate recruitment, selection, and performance review processes in collaboration with Human Resource Services.
• Address day-to-day operational issues related to human resources, and employee relations.
• Develop solutions and participate in the formal grievance process.

Project \& Budget Management (10%)

• Oversee department budgetary and financial matters, ensuring accuracy and compliance with Division requirements.
• Ensure annual department budget submission accounts for strategic operational plans of all sub-units.
• Collaborate with Financial Services to ensure financial operations comply with Public Sector Accounting Standards (PSAS) and are aligned with budget timelines.

Collaborative Partnerships \& Compliance (10%)

• Build strong partnerships with internal stakeholders such as Human Resource Services, Educational Planning, Financial Services, and Principals, ensuring the seamless delivery of services.
• Promote a strategic approach to projects, enhancing collaboration between departments.
• Ensure compliance with regulatory standards and act as a liaison for union negotiations and business.
• Participate in the Division’s collective bargaining process and represent the department in disciplinary and grievance processes.

Ensure Compliance and Safety (10%)

• Oversee Occupational Health and Safety (OHS) activities within the department.
• Collaborate with Occupational Health and Safety (OHS) department and the OHS Safety Advisor to ensure compliance with Division OHS requirements.
• Ensure department activities comply with WCB, OHS, TDG, and WHMIS legislation and regulations.
• Participate in department safety committee meetings and annual COR safety audit.

KNOWLEDGE, SKILLS, \& COMPETENCIES

Knowledge:

• Degree in a related field (e.g., Engineering, Commerce, Business Administration, Architecture) with a minimum of five years related experience.
• Professional designation (e.g., P. Eng., CPA, PMP, MBA) is preferred.
• PMP certifications, certifications such as (FMC) by BOMI or (FMP) from IFMA or (CEFA) by AEFAA will be considered an asset
• Infrastructure experience, combined with significant management experience within a large, complex public sector organization.
• In-depth understanding of human resource management principles, Alberta Labour Standards Act, and relevant legislation.
• Knowledge of Public Sector Accounting Standards (PSAS), financial policies, procedures, and regulations.
• Familiarity with planning, engineering, construction, and renovation principles and practices.
• Awareness of WCB, Transportation of Dangerous Goods (TDG), and Workplace Hazardous Materials Information Systems (WHMIS) Legislation.
• General knowledge of the Division’s operations and business and general understanding of the Division’s mission and vision in a faith-based environment
• Knowledge of records management principles, the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA)
• Knowledge of workplace safety and awareness of Occupational Health and Safety regulations
• Knowledge and alignment with the Division's administrative procedures

Skills:

• Advanced leadership and supervisory skills with the ability to coach, mentor, and train staff at all levels.
• Strong written and oral communication skills, capable of engaging with diverse groups.
• Proficient in public speaking and facilitating meetings
• Proficiency in project management tools and techniques.
• Strong negotiation, conflict management, and consensus-building skills.
• Effective time management and organizational skills.
• Strong analytical and problem-solving abilities.
• Outstanding relationship-building skills with a focus on creative problem-solving and consensus-building.
• Proficiency in Microsoft programs and electronic attendance systems.

Competencies:

• Continuously seek innovative and creative ways to improve work performance, anticipate and respond to change, and challenge the status quo.
• Act with integrity, seek personal growth opportunities, and develop a personal vision of leadership based on core values and principles.
• Build emotional resilience, seek feedback, and develop soft skills to positively impact others' performance and foster a collaborative environment.
• Develop effective, cooperative relationships, actively listen to diverse viewpoints, and treat people with fairness and respect to create a supportive and inclusive work environment.
• Make decisions based on future trends, inspire a compelling vision, and align actions with organizational mission and values to drive continuous growth and improvement.
• Adaptability to changing environments and the ability to manage multiple priorities.
• Strong leadership qualities with the ability to inspire and motivate teams.
• Strategic thinking and the ability to align departmental goals with organizational objectives.
• Commitment to continuous learning and professional development.
• Ability to foster a culture of collaboration and teamwork.

WHAT WE OFFER

• Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
• Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
• Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
• Competitive salary and pension. 100% employer-paid benefits, including: Health, Vision, and Dental.
• A Health/Wellness Spending Account.
• EFAP – Employee and Family Assistance Program.
• Paid Time Off, including vacation time, personal days, and Christmas break.
• 7-hour workdays, 35 hours per week for a 1.0 FTE.

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.