Corporate Events & Graduation Coordinator

Marketing, Recruitment \& Admissions

Location: Aston University John Cadbury House

Salary: £27,319 to £29,588 per annum

Grade: Grade 06

Contract Type: Permanent

Basis: Full Time

Closing Date: 23.59 hours BST on Monday 18 May 2026

Interview Date: Tuesday 02 June 2026

Reference: 0633-26

Release Date: Monday 04 May 2026

Help us create moments that matter.

From graduation ceremonies that mark life-changing achievements to high-profile events that bring our community together, this role sits at the heart of Aston University’s most visible and impactful experiences.

We’re looking for a Corporate Events and Graduation Coordinator to help plan and deliver a varied programme of events that raise our profile and connect with our audiences. You’ll play a key role in making sure everything runs smoothly, professionally and memorably.

What you’ll be doing

You will coordinate a wide range of events, supporting everything from planning through to delivery and evaluation. This includes:

• Supporting large-scale graduation ceremonies and key university events
• Working with academics and stakeholders to deliver lectures and corporate events
• Handling logistics, timelines and communications
• Liaising with suppliers and internal teams
• Ensuring a high-quality experience for all attendees
• Supporting event communications, branding and audio-visual delivery
• Producing post-event reporting and insights

What we’re looking for

You’ll have experience supporting the delivery of events, ideally at scale, and understand what it takes to keep things running smoothly under pressure. You’ll also bring:

• Strong organisational skills and the ability to manage competing priorities
• Confidence working with a wide range of stakeholders
• Clear and professional communication skills
• Attention to detail and a proactive approach to problem-solving
• Flexibility to support events, including occasional evenings and weekends

What’s in it for you

You’ll join a supportive and experienced team, working with colleagues across the University and external partners. No two days are the same, and you’ll help shape events from concept to delivery while building your confidence and skills.

Further information

This role is subject to satisfactory Basic DBS check.

For an informal discussion about the role, please contact:

• Elaine Hewer, Head of Corporate Events and Graduation: [email protected]

What we offer:

• Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
• Excellent training and development opportunities.
• A generous annual leave scheme with 25 days bookable leave and a further 13 days bank holiday and University Closure days.
• Everyday discounts to a number of activities and retailers.
• Great family friendly policies.
• On site gym and pool with discounted staff membership available
• Further information on our Benefits and Rewards can be found here.

This role does not meet the eligibility criteria for new applicants to the Skilled Worker visa route.

See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa

Anonymous shortlisting will be carried out for this role as part of Aston University’s commitment to equality and diversity and ensuring a fair and consistent approach to recruitment. Personal details that are included on application forms, including the candidate’s name and address will not be disclosed to the shortlisting panel. CVs will not be considered as part of the shortlisting process.

The University celebrates the rights of freedom of speech and academic freedom and is committed to maintaining and protecting these rights within the law. An offer to work at Aston University will never be denied on the basis of an individual’s lawful expression of their beliefs, ideas or opinions.

Aston University is an equal opportunities employer and welcomes applications from all sections of the community. It promotes equality and diversity in all aspects of its work. We strive to have robust inclusivity strategies in place, to encourage colleagues to have the confidence and freedom to be themselves in the workplace. For more information, visit: https://www2.aston.ac.uk/about/inclusive-aston

Guidance on AI-Assisted Applications

While we cannot prevent applicants from using AI tools to support their application, we ask that all submissions reflect your own experience, achievements, and motivations. We want to understand what you personally bring to the role, so please ensure your application represents your own voice and capabilities.

We recognise the value of flexible working. Please contact the recruiting manager to discuss what flexible working options are available for particular roles.

If you require the job details document or an application form in an alternative format please contact the recruitment team at [email protected]