Administrative Officer

About the Role

We are looking for a well-presented, proactive, and highly organized Administrative Officer with an accounting background to join our growing company.

The ideal candidate will be the first point of contact for visitors and clients, combining strong administrative and financial support skills with a polished, professional customer service and hospitality manner. This role is key in ensuring smooth office operations and representing the company in a positive and welcoming way.

Key Responsibilities:

• Handle day-to-day administrative and office support functions to ensure smooth business operations.
• Manage daily office activities, including welcoming visitors and handling emails, calls, and correspondence professionally.
• Maintain basic financial records, including invoices, expense reports, petty cash, and supporting documentation.
• Assist the finance team with administrative documentation, record maintenance, and account reconciliations monthly.
• Coordinate meeting arrangements, schedules, calendars, and internal communications.
• Manage office supplies, procurement activities, vendor relationships, and general office operations.
• Ensure a professional, organized, and welcoming office and reception environment at all times.
• Support HR administration, including employee onboarding, visa and immigration documentation, personnel records, leave management, and policy administration.
• Coordinate with vendors and service providers for office maintenance, facilities management, and service contracts.
• Prepare administrative reports, expense tracking reports, and budget summaries for management review.
• Provide administrative and operational support to management and assist with special projects as required.

Requirements:

• Bachelor's degree or Diploma in Business Administration, Management, Accounting, Human Resources, or a related field.
• Minimum 1–3 years of experience in administration, office management, executive support, or a similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity and experience with Zoho Books software
• Experience handling administrative records, documentation, and filing systems with a high level of accuracy and confidentiality.
• Strong understanding of accounting processes, including invoices, expense tracking, petty cash management, and financial documentation.
• Familiarity with HR administration, employee records management, onboarding processes, leave tracking, and visa documentation is preferred.
• Strong problem-solving skills, attention to detail, and the ability to work independently with minimal supervision.
• Professional demeanor with excellent customer service and interpersonal skills.
• Experience coordinating with vendors, service providers, and external stakeholders.
• Knowledge of UAE labor regulations, employment visa processes, and general business administration practices is an advantage.

What We Offer:

• Professional, friendly, and supportive work environment
• Opportunity to grow within a dynamic
• Premium health insurance coverage
• · Competitive salary package based on experience

Job Type: Full-time

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Location:

• Abu Dhabi (Required)

Work Location: In person