Administrative Coordinator

Title: Administrative Coordinator
Department: Violence to Resilience
Reports to: Violence to Resilience Manager

Status: Part-Time (20-25 hours / week), Permanent

Salary: $50,000 - $60,000 (this salary band is based on full-time hours)

Location: Halifax, NS

Deadline: June 26th, 2026

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse individuals and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, disAbility, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.

Why work for the YWCA

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

Why YOU should apply

Even if you don’t have all the requirements listed in this position, you may be the right candidate. If you are a natural leader with a strong attention to detail and a passion for social justice and gender equity, we want to hear from you. Take a chance and apply. Tell us how you can make a difference through your YWCA.

Program Overview:

The Administrative Coordinator provides essential administrative, financial, and operational support to the Violence to Resilience Department. This role supports the effective day-to-day functioning of programs by coordinating administrative systems, documentation, data tracking, scheduling, and communications, allowing program staff to focus on direct service delivery and community-based work. The Administrative Coordinator works collaboratively with program Coordinators, Managers, and centralized departments (Finance, HR, Facilities) and plays a key role in maintaining organized, compliant, and trauma-informed administrative practices across Violence to Resilience programs.

Essential Duties of Position:

Administrative \& Operational Support

• Provide day-to-day administrative coordination for Violence to Resilience programs, including calendar management, meeting scheduling, and internal communications
• Prepare, format, and maintain documents such as reports, letters, trackers, forms, and program materials
• Maintain organized digital and physical filing systems in accordance with organizational policies and privacy requirements
• Support onboarding and offboarding processes for staff and casual team members within the department
• Coordinate logistics for meetings, trainings, and community engagements

Financial \& Data Support

• Support basic financial administration, including purchase requests, invoice tracking, expense documentation, and reconciliation support
• Assist with tracking program budgets and expenditures in collaboration with Managers and the Finance team
• Maintain accurate program data, statistics, and administrative trackers to support reporting and evaluation requirements
• Support funder reporting processes by compiling administrative and quantitative information as requested

Program \& Team Support

• Act as a first point of contact for administrative inquiries and direct requests appropriately
• Support coordination of supplies, resources, and space needs for program operations
• Assist with updating internal calendars, schedules, and shared databases

Equity, Trauma-Informed \& Organizational Practices

• Carry out all responsibilities in alignment with YWCA Halifax’s trauma-informed, feminist, and equity-centred approach
• Maintain confidentiality and demonstrate sensitivity when handling information related to gender-based violence and exploitation
• Support a culture of collaboration, respect, and psychological safety within the department
• Participate in relevant training, meetings, and organizational initiatives as required

Qualifications \& Experience

• Diploma or certificate in office administration, business administration, social services administration, or a related field; equivalent experience will be considered
• Minimum two years of experience in an administrative or coordination role, preferably within a community-based, nonprofit, or social services environment
• Demonstrated administrative, organizational, and time-management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and shared document systems
• Experience working within trauma-informed or equity-centred environments is an asset

Core Competencies

• Strong attention to detail and ability to manage multiple priorities
• Highly organized and reliable, with the ability to work independently
• Collaborative, flexible, and service-oriented approach
• Commitment to confidentiality, professionalism, and ethical practice
• Alignment with YWCA Halifax’s mission and values

Working Conditions

• Hours may be flexible and scheduled in consultation with the Manager
• Some in-person work required; hybrid options may be considered based on operational needs

If interested, please send your cover letter and resume in one document to [email protected] Line: Administrative Coordinator – V2T

Benefits:

• Dental care

Work Location: In person