Administrative Coordinator

General Information

Position Administrative Coordinator Work arrangement Full-time City Rzeszow Country Poland Department Business Services Center (PL) Team Enabling Services for Switzerland Area of interest Administration Way of work Hybrid

Description \& Requirements

Who we are looking for The Greenhouse \& BC Coordinator plays a pivotal and multifaceted role in supporting our clientengagement and internal team success in Switzerland. This role encompasses planning and coordinating client-facing workshops while also providing essential project, administrative, and operational support to the Greenhouse/Transition Labs team. The successful candidate will thrive in a collaborative team environment, demonstrate strong communication skills, discretion, and diplomacy in all interactions.

This role requires a proactive self-starter, capable of managing multiple responsibilities efficiently and flexibly, anticipating challenges, and delivering results that contribute to both client satisfaction and internal team effectiveness.

To be considered for this role, a candidate must have the following:

• Bachelor’s degree;
• Fluent in English; additional languages (French, German) are a plus;
• 2-3 years’ administrative/project coordination or executive assistant experience, preferably in professional services;
• Previous Deloitte experience is a plus;
• Strong business acumen, organisational skills, and team collaboration experience;
• Excellent communication skills with a service- and quality-oriented approach;
• Advanced skills in Word, Excel, PowerPoint, Outlook, Teams, and virtual event platforms;
• Problem-solving and project management skills.

Your future role

Responsibilities include but are not limited to the following:

• Manage BC and lab inquiries/requests (inbox, calendar management, scheduling)
• Oversee BC and TL pipeline data and maintain system accuracy across relevant platforms
• Coordinate and maintain BC and TL templates, documentation standards, content management and archives
• Support Lab Delivery team (scheduling, logistics, operational coordination)
• Manage BC accounting, invoices, and client proposal preparation
• Collect and manage client and internal feedback for continuous improvement
• Prepare firm-wide communications
• Support with lab-specific technology (collaboration tools)
• Manage supplies and materials for BC and lab initiatives

What we offer * Stable job in a multinational company based on an employment contract; * Working in a flexible hybrid model - partially from home and the office; * Private medical care program, life, and travel insurance; * Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams); * Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program; * Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker; * Friendly organizational culture (integration events, well-being and diversity \& inclusion programs); * Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, Eurostaffs Learning);

Selection process Apply and create your future with us!

If your resume is of interest to us, the recruitment will consist of several stages:

1. Short online interview / short phone interview with Recruiter. 2. Interview/s with member/s of the team.

You will receive feedback regardless of process result. About Deloitte Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice. #LI-AR1